BEST Keystone Web Key Inventory Software

Pima County is requesting quotes for five licenses of the no-substitute BEST Keystone Web key inventory software, including ongoing subscriptions, for its Parks and Recreation Department.

Pima County


General
Open
RFQ-2600014585
Sep 18, 2026 09:00 PM
Aug 28, 2026 07:00 AM
1 year base + 4 × 1 year options
Other
Request for Quote/Qualifications (RFQ)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
troy.mcmaster@pima.gov
+15207248728
150 West Congress Street, Tucson, AZ, USA
Submission Instructions
Online
Complete and signed Offer Agreement
Description

Pima County is soliciting quotes for BEST Keystone Web key inventory software to work with its existing locks. The requirement is strictly for the web-based application; no IT professional or key-management staffing is being requested. The procurement is a no-substitute requirement for the BEST Keystone Web-New License ID BESKSWN and must support licenses for five computers in the Parks and Recreation Department. The resulting contract will provide the software on an as-required basis through delivery orders for an initial one-year term, with four one-year renewal options. The solicitation also requires completion and submission of the 14-page Offer Agreement, including the applicable qualifications, pricing, amendment acknowledgment, certification, and offer-certification sections. Insurance documentation is required from the winning offeror after award, not with the initial response.

Classification Codes
NAICS513210Software Publishers
PSCDA10Support services, delivered as a service contract (SaaS or Subscription) involved with the analysis, design, development, code, test and release packaging services associated with application development projects, as well as off-the-shelf Business software.
Smart Codes
key inventory softwareweb-based software licensingsoftware subscriptions
Specifications
Supply Only
No
Timeline
Aug 28, 2026-Publication Date
Sep 10, 2026-Questions Due Date
Sep 18, 2026 09:00 PM-Solicitation Due Date
Requirements
Required
  • Commercial General Liability — $2,000,000.00
  • Business Automobile Liability — $1,000,000.00
  • Workers' Compensation
  • Employers' Liability — $1,000,000.00
  • Technology Errors and Omissions — $2,000,000.00
  • Network Security (Cyber)/Privacy — $2,000,000.00
Location
Local Preference:Local Preference
Documents
TitleDate Posted
RFQ-2600014585.pdfAug 25, 2026 09:00 PM
RFQ-2600014585 Amendment No. 01.pdfSep 03, 2026 09:02 PM
Q&A Document 1.pdfSep 03, 2026 09:02 PM
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