Vandalia Recreation Center Vending Services

The City of Vandalia is seeking a vendor to provide, install, stock, service, and maintain one snack vending machine and one beverage vending machine at the Vandalia Recreation Center.

City of Vandalia > Parks and Recreation Department


General
Open (open)
Oct 09, 2026 03:00 PM
Sep 25, 2026 08:00 AM
3 years base + 2 × 1 year options
Minority-Owned BusinessWoman-Owned Business
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
ksensenbaugh@vandaliaohio.org
+19374152336
1111 Stonequarry Road, Vandalia, OH, USA
Submission Instructions

or

Mail
City of Vandalia, Attention: Kayla Sensenbaugh, 1111 Stonequarry Road, Dayton, Ohio 45414
Description

The City of Vandalia is soliciting proposals for a complete snack and beverage vending program at the Vandalia Recreation Center. The selected vendor must provide one commercial-grade snack machine and one beverage machine, including equipment, installation, cashless payment capability, product stocking, product rotation, maintenance, repairs, cleaning, customer service, refunds, reporting, commission payments, licensing, permits, and labor. The product mix must include bottled water, sports drinks, non-carbonated beverages, traditional snacks, and healthier options, with at least 25% of machine selections being healthier choices when commercially available. Proposals must include product lists, package sizes, pricing, proposed commissions or revenue share, service and stocking schedules, response times, refund procedures, reporting and payment terms, installation timing, qualifications, at least one similar current-year reference, insurance and compliance information, exceptions, and supporting appendices. The anticipated term is three years, with two additional one-year renewals available by mutual written agreement.

Classification Codes
NAICS445132Vending Machine Operators
PSC3550Vending and Coin Operated Machines
Smart Codes
vending machine servicessnack vending productsbeverage vending products
Specifications
Supply & Service
No
Timeline
Sep 25, 2026 12:00 PM-Publication Date
Oct 07, 2026 01:00 PM-Optional Onsite Survey/Site Visit (optional)
Oct 09, 2026 03:00 PM-Proposal Submission Deadline and Opening
Jan 4, 2027-Target Installation and Service Start Date
Requirements
Required
  • Workers Compensation
  • General Liability
  • Automobile Liability
Required
  • Minimum 1 reference
  • Within the last 1 year
  • Client point of contact required for each reference
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