Comprehensive School Communications Support

Spotsylvania County Public Schools is seeking a communications firm for planning, content creation, graphic design, video production, surveys, website support, crisis communications, branding, coaching, translation, and a budget-planning campaign.

Spotsylvania County Public Schools


General
Closed (past due)
QQ-127305
Sep 04, 2026 10:00 AM
Aug 27, 2026 01:57 PM
$199,999.99
1 year
Request for Quote/Qualifications (RFQ)
Local
Ask AI about this solicitation
Contact
dheflin@spotsylvania.k12.va.us
+15408342500
8020 River Stone Drive, Fredericksburg, VA, USA
Submission Instructions
Email

or

Online
Description

Spotsylvania County Public Schools seeks a qualified K-12 communications firm to provide comprehensive communications and engagement support. The scope includes communications planning; written content such as social media, news releases, letters, blog posts, newsletters, and parent messages; proofreading and editing; graphic design for one-pagers, fact sheets, brochures, mailers, display boards, and social media; professionally scripted and edited video production; surveys and focus groups; website content updates and audits; ADA-compliant digital content support; 24/7/365 crisis communications; branding and logo development; administrator coaching; translation of up to 5,000 words per month; and a budget-planning process campaign. The initial engagement is a communications audit and planning process, followed by ongoing support for stakeholder communications and engagement. Respondents must provide qualifications, relevant K-12 or comparable public-sector experience, examples of relevant work, proposed personnel, at least three similar-work references with contact information, an approach addressing availability and crisis-response capabilities, and completed pricing for each service area. The anticipated initial term is one year, with possible successive renewals until the total contract spend reaches $199,999.99, whichever occurs sooner.

Classification Codes
NAICS541613Marketing Consulting Services
PSCR426Communications Services
Smart Codes
communications consultinggraphic design servicesvideo production services
Specifications
Service
Timeline
Aug 27, 2026-Issued Date
Sep 4, 2026-Quote Submission Deadline
Requirements
Required
  • Workers' Compensation
  • Employers' Liability — $100,000.00
  • Commercial General Liability — $1,000,000.00
  • Commercial Excess/Umbrella Liability — $5,000,000.00
  • Automobile Liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
No
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