Public-Private Partnership for Student Housing Development

Austin Peay State University is seeking a developer to design, finance, construct, operate, and maintain approximately 400 to 600 apartment-style student-housing beds in Clarksville, Tennessee, through a public-private partnership and ground lease.

Austin Peay State University


General
Open
26-001
Nov 09, 2026 06:00 PM
Sep 11, 2026 12:00 PM
Request for Proposal (RFP)
State
Ask AI about this solicitation
Contact
waltonp@apsu.edu
+19312217573
505 York Street, Clarksville, TN, USA
Submission Instructions
Email
Appendix A Project Assumptions Matrix in Excel format
Description

Austin Peay State University is seeking qualified developers for a public-private partnership to deliver approximately 400 to 600 apartment-style student-housing beds on University-owned property. The selected developer will be responsible for design, financing, construction, furnishing, operation, maintenance, custodial services, landscaping, and asset management under a negotiated ground-lease structure. The project is intended primarily for returning undergraduate students, with potential graduate-student occupancy, and is expected to support a Fall 2029 opening. The development should include primarily four-bedroom, two-bath apartments with some studio units, furnished residential units, study and lounge spaces, offices, laundry facilities, parking, pedestrian improvements, security systems, information-technology infrastructure, and related building systems. The University will retain control over specified housing and technology functions and will evaluate proposed financing, operating, maintenance, design, schedule, and financial-return structures. The procurement uses a multi-step process. Step 1 requires team qualifications, comparable project experience, technical capabilities, financial capabilities, and a project approach. Shortlisted developers will submit Step 2 materials including the program assumptions matrix, graphic documents and renderings, project budget, implementation schedule, financing structures, operations and maintenance plan, and project pro formas. Finalists may participate in workshops and submit a Step 3 best-and-final offer. The initial proposal must be submitted as one PDF file together with the Appendix A Project Assumptions Matrix in Excel format; potential proposers that submit a notice of intent will receive portal-upload instructions.

Classification Codes
NAICS236220Commercial and Institutional Building Construction
PSCX1FALEASE/RENTAL OF FAMILY HOUSING FACILITIES
Smart Codes
student housing developmentpublic-private partnershipfacility maintenance services
Specifications
Service
Timeline
Sep 11, 2026-RFP Issued / Advertised
Sep 18, 2026-Disability Accommodation Request Deadline
Sep 25, 2026-Notice of Intent to Propose Deadline
Sep 30, 2026 03:00 PM-Pre-Proposal Conference and Site Tour (optional)
The conference and site tour will be held in person and via Zoom. Zoom invitations will be sent to proposers requesting information from the RFP coordinator by September 28, 2026, at 5:00 p.m.
Oct 07, 2026 09:00 PM-Written Questions and Comments Deadline
Oct 16, 2026-University Response to Written Questions and Comments
Nov 09, 2026 06:00 PM-Step 1 Proposal Deadline and University Opening of Proposals
Nov 16, 2026-Step 1 Evaluation and Step 2 Downselect Notification
Dec 7, 2026-Step 2 Questions and Comments Deadline
Dec 18, 2026-University Response to Step 2 Questions and Comments
Feb 5, 2027-Step 2 Proposal Deadline
Feb 15, 2027-Step 2 Presentations by Proposing Developers (required)
Presentations are tentatively scheduled for February 15–17, 2027; virtual options may be available for some team members.
Feb 16, 2027-Step 2 Presentations by Proposing Developers (required)
Presentations are tentatively scheduled for February 15–17, 2027; virtual options may be available for some team members.
Feb 17, 2027-Step 2 Presentations by Proposing Developers (required)
Presentations are tentatively scheduled for February 15–17, 2027; virtual options may be available for some team members.
Feb 22, 2027-Step 2 Evaluation and BAFO Downselect Notification
Apr 1, 2027-Step 3 BAFO Submission Deadline
Apr 15, 2027-Intent to Award Notice and Procurement File Open for Public Inspection
Apr 30, 2027-Proposed Executive Subcommittee Approval of BAFO
Requirements
Required
  • Workers' Compensation
  • Employers' Liability - Each Accident — $100,000.00
  • Employers' Liability - Disease/Each Employee — $100,000.00
  • Employers' Liability - Disease/Policy Limit — $500,000.00
  • Commercial General Liability - Each Occurrence — $1,000,000.00
  • Damage to Rented Premises - Each Occurrence — $300,000.00
  • Medical Expense - Any One Person — $10,000.00
  • Personal and Advertising Injury — $1,000,000.00
  • General Aggregate — $2,000,000.00
  • Products/Completed Operations Aggregate — $2,000,000.00
  • Automobile Liability - Combined Single Limit — $1,000,000.00
Required
  • Minimum 3 references
  • Client point of contact required for each reference
Yes
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