Janitorial Supplies and Online Ordering
El Dorado County > Chief Administrative Office > Procurement and Contracts Division
Original Solicitation Links
2026-0148
]invitation to bid for janitorial supplies
Contact
Submission Instructions
Description
The County seeks bids for a three-year purchase order contract to purchase and deliver janitorial products and related services. Bidders must quote all 65 products in Exhibit C and identify each product’s brand, product number, SKU, unit of measure, and stocked-product status. Prices remain fixed for the first six months; subsequent increases require County review and approval. The County may request quotes for additional products not listed in Exhibit C. Paper janitorial products must comply with California SB 1383 and Public Contract Code 12209, and the awarded bidder must provide a Product Vendor Certification. The bidder must be the manufacturer or authorized by the manufacturer to sell all products offered. The contractor must operate and support a secure web-based ordering system with department accounts, purchase-order entry, approval workflows, order and invoice history, returns, and reporting. The response must address the bidder’s approach, delivery, customer service, reporting, online ordering capabilities, and references, and include a sample invoice and packing slip. The County prefers delivery within two business days for orders placed before 4:00 p.m. Pacific Time. Safety Data Sheets for products requiring them are due before the contract start date.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation and Employer's Liability
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Professional Liability — $1,000,000.00
- Minimum 3 references
- Within the last 5 years
- Client point of contact required for each reference
Location
Documents
| Title | Date Posted |
|---|---|
| Exhibit E - Client References | Oct 19, 2026 11:14 AM |
| Exhibit D - Bidder Information | Oct 19, 2026 11:14 AM |
| Exhibit G - Local Vendor Preference | Oct 19, 2026 11:14 AM |
| Exhibit F - General Insurance Requirements | Oct 19, 2026 11:14 AM |
| 2026-0148 Janitorial Supplies Bid Document | Oct 19, 2026 11:14 AM |
| Exhibit C - Quotation Schedule | Oct 19, 2026 11:14 AM |
| Exhibit B - Standard Terms and Conditions | Oct 19, 2026 11:14 AM |
| Exhibit A - General Terms and Conditions | Oct 19, 2026 11:14 AM |
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