HVAC Maintenance, Repair, and Replacement Services

The City of Santee is seeking scheduled maintenance, on-call repairs, and replacement services for HVAC equipment at City facilities under a contract with annual renewal options through June 2032.

City of Santee


General
Open
26/27 - 20097
Nov 09, 2026 05:00 PM
Oct 16, 2026 12:00 PM
6 months base + 5 × 1 year options
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
hheckman@cityofsanteeca.gov
+16192584100
Submission Instructions
Mail
City of Santee, City Clerk's Office, 10601 Magnolia Avenue, Building 3, Santee, CA 92071
Description

The City seeks a contractor to provide scheduled preventive HVAC maintenance, including filter changes and inspections, as well as on-call troubleshooting and repairs at City facilities. Work includes servicing HVAC equipment and associated systems, such as motors, capacitors, contactors, thermostats, condensate lines, and coils; annual temperature-difference testing and reporting; and specified duct cleaning and fire-station vehicle-exhaust-system inspections. The contract also covers replacement-in-kind and as-needed replacement work, including listed HVAC units, thermostats, and related equipment, plus a specified new mini-split installation. Bidders must submit unit pricing and the required bid forms, including experience and financial qualifications, subcontractor information, public-works registration, workers’ compensation certification, bid security, non-collusion declaration, and CARB fleet compliance certification with supporting records or applicable exemption documentation. The contractor must hold a valid California C-20 license and comply with prevailing-wage and DIR registration requirements.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCJ041Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
hvac maintenancehvac repairhvac equipment replacement
Specifications
Supply & Service
No
Timeline
Oct 16, 2026 03:00 PM-Solicitation Release Date
Oct 27, 2026-Deadline to Submit Questions
Nov 3, 2026-Addenda Publication
Nov 09, 2026 05:00 PM-Bid Submission Deadline
Nov 09, 2026 05:00 PM-Public Bid Opening
Nov 12, 2026-Notice of Intent to Award
Nov 19, 2026-Final Contract Negotiations Complete
Dec 9, 2026-City Council Award
Dec 10, 2026-Award Notification
Dec 15, 2026-Insurance Certificates Due
Dec 16, 2026-Agreement Execution
Requirements
Required
  • Commercial General Liability — $2,000,000.00
  • Automobile Liability — $2,000,000.00
  • Workers' Compensation
  • Employer's Liability — $1,000,000.00
  • Pollution Liability — $1,000,000.00
Required
  • Bid Bond — 10%
Informational
  • Minimum 5 references
  • Within the last 3 years
  • Client point of contact required for each reference
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