Ice & Events Center Chiller Replacement

The City of Laramie is seeking qualifications for the design, removal, provision, and installation of a replacement chiller and ice plant at its Ice & Events Center.

City of Laramie > Parks, Recreation, and Public Services


General
Open
Oct 23, 2026 10:00 PM
Oct 02, 2026 12:00 PM
9 months
Request for Quote/Qualifications (RFQ)
Local
Ask AI about this solicitation
Contact
mbork@cityoflaramie.org
+13077215260
406 East Ivinson Avenue, Laramie, WY, USA
Submission Instructions

All of the following are required.

Step 1

Email
Letter of Interest, Background history of the company/firm and summaries of subcontractors, Summary of related experience, Minimum of three letters of reference from clients from similar projects within the last five years, Identification of individuals who will perform the work and their relevant experience, Proof of required insurance, Detailed proposal

Step 2

Mail
City of Laramie Parks, Recreation, and Public Services, 920 Boulder Drive, Laramie, WY 82070
Fee Proposal
Description

The City of Laramie is seeking a qualified firm to dismantle and remove the existing chiller, compressor, and accessory refrigeration equipment at the Ice & Events Center; dispose of removed items, including hazardous materials; design a replacement refrigeration system; and provide and install the new chiller, compressor, plumbing, wiring, and related equipment. Work excludes piping embedded in the concrete floor. The selected firm must support first-season startup and provide a maintenance and operations manual covering startup, operation, preventive and routine maintenance, and shutdown procedures. Qualifications must include a letter of interest, firm and subcontractor background, related experience, at least three similar-project client references from the past five years, proposed personnel and experience, insurance documentation, and a detailed technical proposal addressing equipment, site requirements, load calculations, warranty information, project schedule, and design personnel qualifications. A separate sealed fee proposal covering design and construction services is required; it must not be included with the electronic qualifications submission.

Classification Codes
NAICS333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
PSCN041Installation of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
industrial chiller installationrefrigeration system designice plant equipment
Specifications
Supply & Service
Timeline
Oct 2, 2026-RFQ Published
Oct 15, 2026 04:00 PM-Pre-Submittal Meeting (optional)
In-person attendance is encouraged and includes a walk-around of the project site.
Oct 19, 2026 10:00 PM-Questions Due
Oct 21, 2026 06:00 PM-Q&A Addendum Issued
Oct 23, 2026 10:00 PM-Qualifications and Fee Proposal Due
Oct 26, 2026-Evaluation and Interviews, if Needed
Nov 17, 2026-Anticipated Contract Award
Dec 1, 2026-Notice to Proceed
Requirements
Required
  • General Liability — $500,000.00
  • Professional Liability or Errors and Omissions Liability — $1,000,000.00
  • Workers' Compensation and Employers' Liability — $500,000.00
  • Business Automobile Liability — $500,000.00
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
Documents
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