Seven-Node Proxmox/Ceph Data Center Hardware and Network Fabric

Flathead County is requesting sealed proposals for a seven-node Proxmox/Ceph data center hardware solution with redundant network fabric, enterprise NVMe storage, and five years of hardware-replacement support, with a base price ceiling of $300,000.

Flathead County > Board of County Commissioners


General
Open
Sep 23, 2026 10:00 PM
Sep 06, 2026 12:00 PM
$300,000.00
5 years
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
bmikkelson@flatheadcounty.gov
+14067585695
800 South Main Street, Kalispell, MT, USA
Submission Instructions
Mail
Flathead County Commissioners Office, 800 South Main, Room 302, Kalispell, MT 59901
Description

Flathead County is seeking a complete seven-node Proxmox/Ceph compute-cluster hardware solution and redundant network fabric. The base proposal must include seven identical 1U compute nodes, at least 100 TB of raw enterprise NVMe storage per node, four active 100 GbE fabric switches plus one identical cold spare, one 48-port 1/10/25 GbE top-of-rack switch, required NICs, optics, cables, rails, power components, licenses, freight, documentation, and five years of 8x5 next-business-day hardware-replacement support. New or professionally refurbished equipment is permitted if it satisfies the same technical, lifecycle, health, firmware-access, acceptance, and support requirements. The total evaluated base proposal price may not exceed $300,000; an additional top-of-rack switch, a second cold-spare 100 GbE switch, and optional fabric-switch support are separately priced alternates. County staff will rack, cable, configure, commission, and migrate the environment, so vendor professional services are not required. Proposals must demonstrate compliance with detailed compute, storage, networking, interoperability, documentation, delivery, acceptance, support, and equipment-condition requirements. The response must include a completed compliance matrix, technical solution narrative, bill of materials, chassis and PCIe-lane diagram, network port map, benchmark and equivalency evidence, equipment health and condition evidence, support plan, delivery and acceptance response, qualifications and references, insurance evidence, pricing form, and assumptions or exceptions.

Classification Codes
NAICS334111Electronic Computer Manufacturing
PSC7B22Computing hardware and software products for servers and converged appliances, such as physical and virtual server environments, tools, operating systems (Windows, Linux, UNIX) and virtualization software.
Smart Codes
data center serversnetwork switchesenterprise nvme storage
Specifications
Supply & Service
No
Timeline
Sep 1, 2026-Issue Date
Sep 14, 2026-Written Questions Due
Sep 18, 2026-Final Addendum Posted
Sep 23, 2026-Proposal Submission Deadline
Sep 24, 2026-Public Opening (optional)
Proposals are scheduled to be opened by the Board of Commissioners; the time is unspecified.
Oct 6, 2026-Intended Board Award
Requirements
Required
  • Workers' Compensation
  • Commercial General Liability
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
Documents
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