Campus Food and Beverage Operations

Austin Peay State University is seeking an operator to develop and run a food and beverage concept in its Ann Ross Bookstore, with a required beverage component and a five-year contract term.

Austin Peay State University


General
Open
27-001
Jan 14, 2027 08:00 PM
Oct 02, 2026 12:00 PM
5 years
Request for Proposal (RFP)
State
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Original Solicitation Links
Contact
waltonp@apsu.edu
+19312217573
505 York Street, Clarksville, TN, USA
Submission Instructions
Email
Technical Proposal, Cost Proposal

or

Mail
Patricia Walton, Director Procurement Services, 505 York Street, Clarksville, TN 37040
Description

Austin Peay State University seeks an operator to develop and operate a food and beverage concept in the Ann Ross Bookstore. The approximately 2,063-square-foot space includes back-of-house preparation space, customer seating, and patio access. The concept must include beverages but need not be a traditional coffee shop; it must be feasible within the existing facility, which has no traditional commercial kitchen hood unless modifications are approved. The operator will be responsible for staffing, daily management, food and beverage production, customer service, internal custodial needs, and operational supplies, and must comply with applicable food-safety requirements and the University's beverage agreement and campus dining brand restrictions. Proposals must include separate technical and cost proposals. The technical response covers qualifications and experience, references, concept and menu, staffing and operations, implementation, equipment and technology, marketing and community engagement, and other specified requirements. Finalists may be invited to give an in-person concept presentation and tasting. The contract term is five years.

Classification Codes
NAICS722310Food Service Contractors
PSCM164Operation of Dining Facilities
Smart Codes
campus food servicecafe operationsbeverage service
Specifications
Supply & Service
Timeline
Oct 26, 2026 09:30 PM-RFP Issued
Nov 01, 2026 10:30 PM-Disability Accommodation Request Deadline
Nov 12, 2026 04:00 PM-Pre-Proposal Conference and Site Visit (optional)
Nov 30, 2026 10:30 PM-Written Questions Deadline
Dec 09, 2026 10:30 PM-Institution Responds to Questions
Dec 17, 2026 10:30 PM-Notice of Intent to Propose
Jan 14, 2027 08:00 PM-Proposal Deadline
Jan 15, 2027 09:00 PM-Proposal Opening
Jan 28, 2027 10:30 PM-Initial Technical Proposal Evaluations Complete
Feb 8, 2027-Finalist Concept Presentations and Tastings (optional)
Anticipated February 8–12, 2027; exact date and logistics to be provided to finalists.
Feb 16, 2027 10:30 PM-Finalist Evaluations Complete
Feb 17, 2027 02:00 PM-Financial Proposals Opened and Scores Calculated
Feb 18, 2027 10:30 PM-Intent to Award and Public Inspection
Mar 02, 2027 10:30 PM-Performance Bond Deadline, If Required
Mar 02, 2027 10:30 PM-Insurance Certificate Deadline
Mar 05, 2027 10:30 PM-Contract Award
Apr 1, 2027-Anticipated Contract Start Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Workers' Compensation
Scored
  • Client point of contact required for each reference
No
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