2027 School Library Award Books and Cataloging Services

Iowa's Area Education Agencies are seeking proposals for 2027 school library award-book sets, cataloging and library-processing kits, posters, and related member support.

Iowa Association of Area Education Agencies > AEA Purchasing


General
Open
IASLAward2027
Oct 23, 2026 02:00 PM
Sep 18, 2026 02:00 PM
10 months
Small Business
Request for Proposal (RFP)
State
Ask AI about this solicitation
Original Solicitation Links
Contact
tmarshall@iowaaea.org
+13193996442
Elkader, IA, USA
Submission Instructions
Online
Official Proposal, Vendor Worksheet, Vendor Signature Page, Line-item pricing
Description

Iowa's Area Education Agencies are soliciting proposals for a comprehensive procurement program covering the 2027 Iowa Association of School Librarians award books. The scope includes complete sets for the Iowa Goldfinch Award, Iowa Children's Choice Award, Iowa Teen Award, and Iowa High School Award. Vendors must provide firm pricing, include shipping and handling, supply books FOB destination, and support orders from participating members. The solicitation also requests optional library-processing products and services, including attached and unattached basic automation kits, basic card kits, MARC records, MARC and Mylar, Mylar covers, and related cataloging. The awarded vendor must provide sales and customer support, ordering capabilities, posters for each award set, marketing materials, defective-product exchanges, reporting, and complimentary complete sets for the nine Area Education Agencies. Vendors must submit pricing through the procurement portal, complete the Vendor Worksheet and Vendor Signature Page, and provide a Letter of Intent to receive the confidential award-title lists. The contract term is November 2026 through August 31, 2027, with specified ordering, shipment, reporting, and poster deadlines.

Classification Codes
NAICS519210Libraries and Archives
PSC7610Books and Pamphlets
Smart Codes
library bookslibrary cataloging servicesschool library supplies
Specifications
Supply & Service
No
Timeline
Sep 18, 2026 02:00 PM-RFP Issued
Oct 2, 2026-Vendor Questions Due
Oct 07, 2026 10:00 PM-Responses to Questions and Letters of Intent Due
Oct 23, 2026 02:00 PM-Proposal Due
Nov 4, 2026-Bid Award
Nov 6, 2026-Anticipated Notice of Intent to Award
Jan 15, 2027-Order Forms Sent to Iowa's AEAs
Apr 1, 2027-Orders Due and Posters Guaranteed
May 21, 2027-Shipments Completed for Orders Received by April 1
Aug 31, 2027-Orders Due Without Poster Guarantee
Sep 30, 2027-Sale Reports Due
Requirements
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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