Fleet Vehicle Repair and Maintenance Services

Fayette County Public Schools is seeking one or more contractors to provide repair, maintenance, diagnostic, and related services for its non-school-bus vehicles in Fayette County, Kentucky.

Fayette County Public Schools > Grounds and Custodial Support


General
Open
33-26
Oct 14, 2026 06:00 PM
Sep 21, 2026 05:55 PM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
matthew.moore@fayette.kyschools.us
+18594220219
Submission Instructions
Online

or

Mail
FCPS Purchasing Department, 1126 Russell Cave Road, Lexington, KY 40505
Description

Fayette County Public Schools is soliciting proposals from qualified contractors to provide repair, preventive maintenance, scheduled servicing, diagnostics, and related services for District-owned and District-operated vehicles, excluding school buses. The fleet may include passenger vehicles, vans, pickup trucks, utility vehicles, trucks, and box trucks, including Ford, Dodge/Ram, Toyota, Chevrolet, Kenworth, and International vehicles. The scope may include mechanical, electrical, electronic, HVAC, brake, steering, suspension, engine, transmission, exhaust, emissions, drivetrain, tire, glass, interior, exterior, body, painting, and refinishing work. Contractors must maintain a service location within 30 miles of Fayette County, provide an initial diagnosis or repair assessment within two business days of receiving a vehicle, obtain authorization before performing work, provide itemized estimates and service documentation, and supply new parts meeting OEM specifications unless otherwise approved. The contract term is December 1, 2026, through November 30, 2027, with up to four additional one-year renewals. The District may award to multiple contractors and does not guarantee a minimum quantity, dollar value, or frequency of work.

Classification Codes
NAICS811111General Automotive Repair
PSCJ023Maintenance, Repair and Rebuilding of Equipment: Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Smart Codes
vehicle repair servicesfleet maintenance servicesautomotive diagnostics
Specifications
Service
Timeline
Sep 21, 2026-Publication Date
Oct 06, 2026 06:00 PM-Questions Due
Oct 13, 2026 06:00 PM-Bid Intent Deadline
Oct 14, 2026 06:00 PM-Proposal Due Date
Dec 1, 2026-Preferred Contract Start Date
Requirements
Required
  • Workers' Compensation
  • Employer's Liability
  • Public Liability — $1,000,000.00
  • Property Damage — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
Location
Local Preference:Local Preference
Documents
TitleDate Posted
RFP 33-26 Vehicle Repair Services.pdfSep 21, 2026 05:15 PM
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