Disaster Debris Management and Monitoring Services

Smith County, Texas, is seeking a contractor for disaster debris monitoring and management, including field monitoring, documentation, FEMA reimbursement support, invoice validation, and emergency response services.

Smith County > Purchasing Department


General
Open (open)
33-26
Oct 07, 2026 07:00 PM
Sep 16, 2026 10:00 PM
1 year base + 2 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
purchasing@smith-county.com
+19035904720
200 East Ferguson Street, Tyler, TX, USA
Submission Instructions

or

Mail
Jaye Latch, CPPO, CPPB, Purchasing Director, Smith County, 200 E. Ferguson, Suite 414, Tyler, Texas 75702
Description

Smith County is seeking a qualified firm to provide pre-event disaster debris monitoring and management services activated through task orders after an emergency. The contractor will coordinate with and monitor debris removal contractors, provide trained project management and field-monitoring personnel, inspect and document debris collection and disposal, certify trucks and loads, monitor debris management sites, track eligible and ineligible debris, document hazardous trees and environmental issues, and support site development and restoration. The scope also includes data collection and electronic and paper documentation, GIS mapping, daily and interim reporting, final reporting, FEMA Public Assistance and FHWA reimbursement support, invoice review and reconciliation, permit and regulatory coordination, audit support, annual pre-event planning, and assistance with damage assessments. Proposers must provide qualifications, key personnel and resumes, relevant past-performance information, staffing and equipment plans, financial information, operating procedures, references, pricing, insurance documentation, a drug and alcohol testing policy, and required certifications and forms. The initial term is one year with two automatic one-year renewal terms; actual response quantities are unknown and depend on disaster activation events.

Classification Codes
NAICS562998All Other Miscellaneous Waste Management Services
PSCR429SUPPORT- PROFESSIONAL: EMERGENCY RESPONSE/DISASTER PLANNING/PREPAREDNESS SUPPORT
Smart Codes
disaster debris monitoringfema reimbursement supportdebris management site monitoring
Specifications
Service Only
Timeline
Sep 16, 2026 10:00 PM-Open Date
Sep 28, 2026 10:00 PM-Questions Due Date
Oct 07, 2026 07:00 PM-Proposal Due Date
Requirements
Required
  • General Liability — $1,000,000.00
  • General Liability aggregate — $2,000,000.00
  • Umbrella Liability — $3,000,000.00
  • Automobile Liability — $1,000,000.00
  • Workers Compensation
  • Employers Liability — $1,000,000.00
Required
  • Bid Bond — 5%
  • Performance Bond — 100%
  • Payment Bond — 100%
Scored
  • Minimum 3 references
  • Within the last 10 years
  • Client point of contact required for each reference
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