Christmas Lights, Display Installation, and Luminance Services

The City of Edmond, Oklahoma, is seeking a vendor for as-needed Christmas light and display installation, setup, removal, storage, wiring, purchases, and maintenance for Downtown Edmond, Luminance, and related public facilities, with an initial term through June 30, 2027, and four annual renewal options.

City of Edmond


General
Closed (past due)
B27-002R
Sep 10, 2026 07:00 PM
Aug 25, 2026 11:00 PM
9 months base + 4 × 1 year options
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Contact
sheila.briesch@edmondok.gov
+14053594526
Edmond, OK, USA
Submission Instructions
Description

The City of Edmond is soliciting sealed bids for as-needed Christmas light and display installation, setup, removal, storage, wiring, purchases, and maintenance for Downtown Edmond, Luminance, and related public facilities. The work includes leased and city-owned lighting, LED mini-light purchases, installation on trees and structures, setup of an approximately 80-foot light tunnel, and installation, securing, dismantling, removal, storage, and maintenance of approximately 40 multi-section three-dimensional Christmas displays. The vendor must provide labor, equipment, tools, lifts, wiring, and seasonal maintenance, and must attend two scheduled event nights. The public Q&A clarifies that tree lighting averages 10 strands per tree, city-owned displays are to be disassembled and stored in on-site connex containers, and Package C pricing is required in addition to totals for Packages A and B. Downtown and Mitch Park work may proceed concurrently after award and submission of required insurance documentation. The initial term runs through June 30, 2027, with four annual renewal options; services are as-needed and the award does not obligate the City to use them.

Classification Codes
NAICS238210Electrical Contractors and Other Wiring Installation Contractors
PSCZ1PBMAINTENANCE OF EXHIBIT DESIGN (NON-BUILDING)
Smart Codes
holiday light installationdecorative display installationseasonal lighting maintenance
Specifications
Supply & Service
Timeline
Aug 25, 2026 11:00 PM-Issue Date
Sep 03, 2026 07:00 PM-Questions Deadline
Sep 10, 2026 07:00 PM-Response Deadline
Sep 28, 2026-Proposed Contract Start Date
Jun 30, 2027-Initial Contract Expiration Date
Requirements
Required
Required
  • Minimum 3 references
  • Client point of contact required for each reference
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