Traffic Management Center Server Upgrade

The City of Edmond is seeking proposals for a comprehensive Traffic Management Center server solution, including hardware, software configuration, installation, testing, documentation, maintenance, and support for video wall operations.

City of Edmond


General
Open
RFP27-005
Oct 01, 2026 07:00 PM
Aug 17, 2026 10:20 PM
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
sheila.briesch@edmondok.gov
+14053594526
Edmond, OK, USA
Description

The City of Edmond is seeking a comprehensive server solution for its Traffic Management Center. The selected vendor will supply, configure, install, test, document, maintain, and support a server capable of running video wall software, processing approximately 250 camera streams, supporting the current 24-monitor video wall with expansion to 28 monitors, integrating with existing monitors and Axis cameras, supporting Windows 11, and integrating with NinjaOne and Microsoft Teams. Proposals may include Jupiter Canvas or an alternative video wall management platform, with complete hardware, software, licensing, integration, performance, and compatibility details. The response must include a detailed implementation, assessment, compatibility, technology, deployment, quality assurance, project management, staffing, maintenance, and pricing proposal. Vendors must provide at least three comparable customer references from the past three years, including contact information and project descriptions. Pricing must itemize server hardware and installation, software licensing, annual hardware maintenance, other expenses, and administrative costs, and must include the completed Appendix A pricing worksheet as an Excel attachment. A signed and attached Non-Collusion Affidavit is also required. The solicitation specifies workers’ compensation, employer’s liability, general/public liability and property damage, and cyber liability insurance requirements before the contract becomes effective.

Classification Codes
NAICS541512Computer Systems Design Services
PSC7B22Computing hardware and software products for servers and converged appliances, such as physical and virtual server environments, tools, operating systems (Windows, Linux, UNIX) and virtualization software.
Smart Codes
server hardwarevideo wall systemsserver installation
Specifications
Supply & Service
No
Timeline
Aug 17, 2026-Issue Date
Aug 28, 2026-Questions Due Date
Sep 4, 2026-Responses to Inquiries Issued
Oct 1, 2026-Proposal Due Date
Oct 30, 2026-Presentations
Nov 13, 2026-Primary Proposer Selected
Jan 11, 2027-Anticipated City Council Approval
Requirements
Required
  • Workers Compensation
  • Employer's Liability — $100,000.00
  • Comprehensive General/Public Liability and Property Damage — $1,000,000.00
  • Cyber Liability — $5,000,000.00
Scored
  • Minimum 3 references
  • Within the last 3 years
  • Client point of contact required for each reference
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