Veterans Care Centers Food Products and Distribution

The Virginia Department of Veterans Services is seeking sealed proposals for food products and related supplies, including warehousing, distribution, emergency cold-chain support, online ordering, inventory visibility, and reporting for four veterans care centers.

Virginia > Department of Veterans Services


General
Closed (past due)
RFP-127009
Sep 25, 2026 05:00 PM
Aug 27, 2026 01:10 PM
1 year 6 months base + 4 × 1 year options
Request for Proposal (RFP)
State
Ask AI about this solicitation
Original Solicitation Links
Contact
amanda.polk@dvs.virginia.gov
+18044828498
600 East Broad Street, Richmond, VA, USA
Submission Instructions
Online
Description

The Virginia Department of Veterans Services is soliciting sealed proposals through competitive negotiation for a comprehensive food-products and related-supplies program serving four veterans care centers. Offerors may propose for one or more locations and must provide food products, associated warehousing and distribution, climate-controlled delivery, palletization, emergency cold-chain support, refrigerated or frozen trailer support during equipment downtime, emergency delivery planning, online ordering, electronic order acknowledgments, real-time inventory visibility, searchable catalogs or eVA punchout integration, pricing administration, and reporting. The contractor must stock approved products, provide equivalent substitutions when permitted, maintain food-safety and recall procedures, meet specified refrigerated and frozen temperature requirements, support on-site credits and replacements, and complete the Appendix F market-basket pricing form. The proposal must also address the offeror’s qualifications and distribution network, an offeror narrative, pricing, incentives, past experience and references, a Small Business Subcontracting Plan, the Offeror Data Sheet, the State Corporation Commission Form, and any applicable proprietary-information identification. The contract period begins January 4, 2027, runs through July 4, 2028, and includes four optional one-year renewals.

Classification Codes
NAICS722310Food Service Contractors
PSC8999FOOD ITEMS FOR RESALE
Smart Codes
food distributionfood delivery servicesfood inventory management
Specifications
Supply & Service
No
Timeline
Aug 27, 2026 05:10 PM-Issued Date
Sep 02, 2026 03:00 PM-Optional Pre-Proposal Teleconference (optional)
Join by phone: 1-434-230-0065; Conference ID: 724 188 456#; Passcode: KT7CA3MN; Meeting ID: 246 728 324 189 829.
Sep 14, 2026-Questions Due Date
Sep 25, 2026 09:00 PM-Closing Date
Requirements
Required
  • Workers' Compensation
  • Employer's Liability — $100,000.00
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
Scored
  • Minimum 4 references
  • Client point of contact required for each reference
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