As-Needed Civil Engineering Services

The Town of Ashland, Virginia, is seeking one or more engineers for as-needed civil engineering, surveying, design, site-plan review, stormwater compliance, permitting, and construction support services for the Public Works Department.

Town of Ashland > Department of Public Works


General
Open
RFP No. 2026-0820
Sep 16, 2026 04:00 PM
Aug 19, 2026 04:34 PM
1 year 4 months base + 4 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
bcornelius@ashlandva.gov
+18047989219
121 Thompson Street, Hanover, VA, USA
Submission Instructions
Online

or

Mail
Town of Ashland, 121 Thompson Street, Ashland, VA 23005
Description

The Town of Ashland is seeking one or more engineering firms to provide professional services to its Public Works Department on an as-needed basis. The scope includes roadway, drainage, park, and municipal-facility design; surveying; specifications and bid-document preparation; site-plan and subdivision review; traffic-impact analysis; permitting; stormwater compliance under MS4 and VSMP requirements; and related civil engineering services. Assignments may also include construction engineering and inspection, construction materials testing, construction-project management, assistance with bidding, VDOT and FHWA forms, construction records, environmental permitting, and support for public hearings. The contract is nonexclusive, may be awarded to multiple engineers, runs from signing through December 31, 2027, and may be renewed by mutual agreement for up to four additional 12-month periods. Proposals may not exceed 35 pages, excluding required forms and certifications, and must include a cover letter, firm qualifications and relevant experience, similar projects completed within the last 10 years, and three professional references.

Classification Codes
NAICS541330Engineering Services
PSCC219Other Architect and Engineering Services
Smart Codes
civil engineering servicesstormwater management consultingconstruction inspection services
Specifications
Service Only
Timeline
Aug 20, 2026-RFP Issued
Sep 8, 2026-Questions Due
Sep 9, 2026-Addendum Published, If Warranted
Sep 16, 2026 08:00 PM-Proposal Due
Oct 5, 2026-Proposal Ranking for Interviews
Oct 13, 2026-Interviews (optional)
Interviews are scheduled for October 13 and 14; the solicitation does not state the location or format.
Nov 1, 2026-Negotiations and Intent to Award
Dec 1, 2026-Notice of Award to Town Council
Requirements
Required
  • Business Automobile Liability — $1,000,000.00
  • Commercial General Liability — $1,000,000.00
  • Commercial General Liability — $2,000,000.00
  • Commercial General Liability — $2,000,000.00
  • Personal and Advertising Injury Liability — $1,000,000.00
  • Umbrella Excess Liability — $1,000,000.00
  • Worker's Compensation & Employer's Liability — $500,000.00
  • Worker's Compensation & Employer's Liability — $500,000.00
  • Worker's Compensation & Employer's Liability — $500,000.00
Scored
  • Minimum 3 references
  • Within the last 10 years
  • Client point of contact required for each reference
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