Pharmaceutical Services for Badger Prairie Health Care Center

Dane County is seeking a licensed pharmacy to provide comprehensive pharmaceutical services, medication distribution, delivery, equipment, clinical support, and billing for residents of Badger Prairie Health Care Center.

Dane County > Purchasing Division > Badger Prairie Health Care Center


General
Open
Oct 22, 2026 07:00 PM
Sep 11, 2026 10:45 AM
$125,000.00
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
rogan.megan@countyofdane.com
+16082831487
Madison, WI, USA
Submission Instructions
Description

Dane County is seeking a qualified, licensed pharmacy to provide comprehensive pharmaceutical services for residents of Badger Prairie Health Care Center, a county-operated long-term care facility. The scope includes daily medication deliveries, one-hour stat-order response, prescription processing, 30-day cycle-fill blister packaging, medication and treatment carts, barcode-scanning equipment, medication substitutions, discharge and pass medications, resident-provided medication handling, vaccines, returns and credits, and all required forms and labels. The selected pharmacy must provide and maintain specified equipment, supplies, communication tools, and secure online prescription communications at zero direct cost, lease cost, rental fee, or delivery surcharge to the facility. The vendor must maintain appropriate pharmacy licensure and comply with Wisconsin nursing-home regulations, HIPAA, and applicable state and federal requirements. Required services also include medication-safety and quality-assurance programs, error reporting, facility audits and committee participation, staff education, 24/7 pharmacist availability, dedicated customer-service and billing support, electronic medical-record integration using NCPCP Script version 10.6 or higher, insurance and prior-authorization support, and detailed monthly billing for private-pay, Medicaid, Medicare Part D, Medicare Part A, and other charges. Proposals must address organizational qualifications, service delivery, staffing, technology integration, compliance, reporting, references, billing, and pricing.

Classification Codes
NAICS456110Pharmacies and Drug Retailers
PSCQ517Pharmacology Services
Smart Codes
long-term care pharmacy servicesmedication delivery servicespharmacy billing services
Specifications
Supply & Service
Timeline
Sep 10, 2026-Release Date
Oct 02, 2026 07:00 PM-Questions Due Date
Oct 07, 2026 07:00 PM-Question Response Deadline
Oct 22, 2026 07:00 PM-Proposal Submission Deadline
Jan 1, 2027-Anticipated Contract Term 1 Start
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Commercial/Business Automobile Liability — $1,000,000.00
  • Environmental Impairment (Pollution) Liability — $1,000,000.00
  • Workers' Compensation
  • Umbrella or Excess Liability
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
Location
Documents
TitleDate Posted
rfp091126pSep 11, 2026 10:45 AM
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