Medical Simulation and Classroom Audiovisual Systems

Western Wyoming Community College is seeking an audiovisual integrator to furnish, install, program, test, document, and commission medical simulation systems and associated classroom audiovisual equipment.

Western Wyoming Community College


General
Open
09162026
Oct 19, 2026 08:00 PM
Sep 16, 2026 05:17 PM
Request for Proposal (RFP)
State
Ask AI about this solicitation
Contact
sreymann@westernwyoming.edu
+13073821615
2500 College Drive, Rock Springs, WY, USA
Submission Instructions
Description

Western Wyoming Community College is soliciting proposals from a qualified audiovisual integrator for a complete medical simulation audiovisual system serving four high-fidelity simulation rooms, two control rooms, a shared Pyxis observation area, and two presentation/debriefing rooms. The scope includes PTZ and fixed cameras, ceiling microphones and loudspeakers, push-to-talk talkback, headphones, signal transport, enterprise-class control and switching, audio DSP, amplification, racks, UPS protection, programming, testing, commissioning, training, and documentation. The system must support simultaneous multiview operation, room-specific audio routing, remote observation, and future serviceability; dedicated recording servers and simulation-capture platforms are excluded. The scope also includes audiovisual systems for a phlebotomy classroom and two approximately 2,100-square-foot instructional labs. The phlebotomy classroom requires a ceiling-mounted laser projector and retractable screen, instructor lectern, HDMI and USB-C connectivity, wireless lavalier microphone, loudspeakers, amplification, DSP, and simple control. Each instructional lab requires a mobile flat-panel display system with a heavy-duty stand, integrated cable management, owner-furnished computer support, and compact audio. Proposals must provide room-by-room equipment and cost breakouts, system-wide costs, functional narratives, acceptance testing, assumptions, exclusions, alternates, owner-furnished infrastructure, lead-time risks, warranty terms, and recurring licensing or support costs. The selected consultant will enter into a professional services agreement and must carry at least $1,000,000 in professional liability insurance.

Classification Codes
NAICS541512Computer Systems Design Services
PSCN069Installation of Equipment: Training Aids and Devices
Smart Codes
audiovisual system integrationmedical simulation equipmentclassroom audiovisual installation
Specifications
Supply & Service
No
Timeline
Sep 16, 2026-RFP Issued
Oct 8, 2026-Questions Due
Oct 19, 2026 08:00 PM-Proposal Submission Deadline
Nov 12, 2026-Board Approval
Nov 13, 2026-Notice of Award
Nov 13, 2026-Project Commencement
Requirements
Required
  • Professional Liability — $1,000,000.00
Scored
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