E-Rate Consulting Services

Sumter School District is seeking competitive sealed proposals from a qualified consulting firm to provide E-Rate consulting services, including application management, compliance support, procurement assistance, appeals, audits, and related advisory services.

Sumter School District


General
Open
2027-009
Sep 18, 2026 11:00 AM
Aug 27, 2026 12:00 PM
1 year base + 4 × 1 year options
Minority-Owned Business
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
carlos.burns@sumterschools.net
+18034696900
1345 Wilson Hall Road, Sumter, SC, USA
Submission Instructions
Mail
Sumter School District Procurement Office, 1345 Wilson Hall Rd, Sumter, SC 29150
Description

Sumter School District is seeking a qualified consultant to manage and support the district’s E-Rate program. Services include developing the overall application strategy; preparing Form 470, Form 471, reimbursement, eligibility, billing, and other required filings; assembling Item 21 attachments; tracking applications, deadlines, funding decisions, and document retention; responding to PIA requests; preparing SPIN change, service substitution, and deadline-extension requests; and assisting with FCC, USAC, and SLD appeals, selective reviews, and audits. The consultant must have specialized E-Rate funding-analysis expertise and experience with end-to-end information systems, school districts, procurement compliance, and applicable federal, state, and local requirements. Proposals must address qualifications, organizational background, methodology and project plan, references, staffing, financial capacity, insurance, and pricing. The contract is for one year with four additional one-year renewal options, for a maximum five-year term; renewal is automatic unless either party provides at least 120 days’ notice of withdrawal. Pricing must include a fixed annual fee and hourly rates for off-site compliance support, plus an approved daily rate for on-site travel.

Classification Codes
NAICS541618Other Management Consulting Services
PSCR426Communications Services
Smart Codes
e-rate consultingschool technology consultingtelecommunications consulting
Specifications
Service
Timeline
Aug 26, 2026-Issuance of Invitation to Bid
Sep 8, 2026-Questions Due Date
Sep 10, 2026-Estimated Responses to Questions
Sep 18, 2026-Proposal Due Date
Sep 21, 2026-Estimated Award Notice
Requirements
Required
  • Information Security and Privacy Liability — $5,000,000.00
  • Professional Liability — $5,000,000.00
Scored
  • Minimum 3 references
  • Within the last 2 years
  • Client point of contact required for each reference
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