Historic Deed Book Preservation and Digitization

Lancaster County is seeking professional archival conservation, historic book restoration, preservation, and digitization services for approximately 15 historic Letter of Attorney deed book volumes dated 1811–1897.

Lancaster County


General
Open
RFP 26-020
Oct 22, 2026 03:00 PM
Sep 17, 2026 12:30 PM
1 year base + 2 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
jcatigano@lancastercountypa.gov
+17172952027
150 North Queen Street, Lancaster, PA, USA
Submission Instructions
Mail
Purchasing Office, 150 North Queen Street, Suite 712, Lancaster, PA 17603
Description

Lancaster County is seeking qualified professional archival conservation, historic book restoration, preservation, and digitization firms to restore, preserve, and digitize approximately 15 Letter of Attorney deed book volumes dated 1811–1897. The historically significant volumes have torn and worn covers and must be returned to the courthouse fully preserved using professional archival and conservation methods, without compromising their historical, physical, evidentiary, or material integrity. The County intends to award a project-based agreement for a one-year base period with two one-year options. The solicitation is open and requests proposals from qualified firms.

Classification Codes
NAICS519210Libraries and Archives
PSCJ076Maintenance, Repair and Rebuilding of Equipment: Books, Maps, and Other Publications
Smart Codes
book restorationarchival conservationdocument digitization
Specifications
Service
Timeline
Sep 17, 2026 12:30 PM-Publication Date
Oct 01, 2026 02:00 PM-Mandatory Pre-Proposal Conference (required)
Human Resources Training Room, Suite 712. Vendor attendance is required.
Oct 09, 2026 07:00 PM-Written Questions Due
Oct 14, 2026-Final Addendum Issued, If Necessary
Oct 22, 2026 03:00 PM-Proposal Submission Deadline and Opening
Nov 19, 2026-Tentative Virtual Interviews (optional)
Times will be emailed to selected vendors.
Requirements
Required
  • General Liability — $1,000,000.00
  • Workers' Compensation
  • Employers' Liability — $500,000.00
  • Automobile Liability — $1,000,000.00
  • Professional Liability — $1,000,000.00
  • Umbrella Liability — $1,000,000.00
Required
  • Performance Bond — $35,000.00
Required
  • Minimum 5 references
  • Client point of contact required for each reference
No
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