Automated Fare Collection System and Fareboxes

The Greater Peoria Mass Transit District is seeking a turnkey automated fare collection system, including 55 fareboxes, electronic payment options, installation, and ongoing support, with proposals due December 18, 2026.

RIDES Mass Transit District

General

Status:Open

Solicitation Identifier:NF2026-02

Due Date:Dec 18, 2026 07:00 PM

Posted Date:Nov 06, 2026 06:00 AM

Contract Period:3 years base + 2 × 1 year options

Type:Request for Proposal (RFP)

Level:Local

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Original Solicitation Links

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NF2026-02

]https://www.ridecitylink.org/resources/procurement

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NF2026-02

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automated fare collection systems

Original Notices

Journal Star — Peoria, IllinoisNov 8, 2026

Request for Proposals Automated Fare Collection System RFP NF2026-02 The Greater Peoria Mass Transit District (the District) is seeking proposals for an Automated Fare Collection System. The scope of work/specifications is outlined in the Request for Proposals (RFP). The successful Proposer shall meet the terms and conditions set forth in this document and all other attachments. The RFP, which includes the procurement schedule, may be obtained by downloading the document from the District's website found at www.ridecitylink.org/resources/procurement under “Current Projects.” All Proposers must complete the Responsibility Questionnaire (Attachment B) and submit it with their Technical/Non-Cost Proposal. Questions and Requests for Clarification All questions, requests for clarification, and inquiries concerning this Request for Proposals (RFP) must be submitted electronically through the BidNet Direct procurement platform no later than November 30, 2026. Questions submitted after the deadline may not be considered. Responses to questions will be provided through BidNet Direct and made available to all registered planholders. Any changes, clarifications, or additional information affecting this solicitation will be issued through a formal written addendum. Vendors shall not contact Greater Peoria Mass Transit District employees, Board Members, or consultants directly regarding this solicitation outside of the designated BidNet Direct communication process. All Proposals must be received on or before 1:00 PM (Central Time) on December 18, 2026. The right is reserved to accept any Proposal/bid or any part or parts thereof or to reject any and all Proposals/bids. Acceptance of any Proposal/bid is subject to concurrence by the Illinois Department of Transportation and the United States Department of Transportation and conformance with the regulations promulgated by those agencies. Any Contract resulting from these Proposals is subject to financial assistance Contract between the District and the United States Department of Transportation and the Illinois Department of Transportation. Proposers will be required to comply with all applicable federal, state, and local laws and regulations, as well as applicable FTA circulars related to the services provided under this Contract. This procurement is financed with federal funds. Approximately 100 % of the total cost of this project will be financed with federal funds provided by the Federal Transit Administration, U.S. Department of Transportation.

Contact

Name:Kristina Gamez

Email:kgamez@ridecitylink.org

Phone:+13095708167

Submission Instructions

Method:Online

Portal:https://www.bidnetdirect.com/private/solicitations/10013530060/abstract

Description

The Greater Peoria Mass Transit District seeks a turnkey automated fare collection system for its fixed-route transit fleet. The contractor will provide 55 fareboxes (50 installed on active buses and five configured spares), including cash acceptance and electronic payment capabilities such as contactless bank cards, mobile wallets, smart cards, and QR or mobile tickets. The scope includes hardware, a cloud-based back-office platform, payment processing, system integration, installation, testing, training, and support. The system must support revenue reconciliation, ridership reporting, account-based fares, fare capping, and continued operation during connectivity outages; compatible existing equipment should be reused where feasible. Proposals must include separate technical/non-cost and cost files. The technical proposal must address the vendor’s qualifications, technical approach, implementation, key personnel, support, conflicts of interest, and required forms and certifications. It must include at least three comparable project references, with projects performed within the past five years. The initial contract term is three years, with up to two additional one-year renewal options. The solicitation is federally funded and includes Buy America and other federal requirements.