Automated Fleet Washing Services
City of Panama City Beach
Original Solicitation Links
ITB-PCB27-02-0-2027/CJ
]citywide automated fleet washing services
Original Notices
CITY OF PANAMA CITY BEACH INVITATION TO BID PCB27-02 CITYWIDE AUTOMATED FLEET WASHING SERVICES The City of Panama City Beach hereby solicits sealed bids from qualified Vendors for automated fleet washing services as described more specifically in the Scope of Work section of this solicitation. The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes. A non-mandatory Pre-Bid meeting will be held November 18, 2026, at 9:30 AM CDT, in the Panama City Beach Council Chambers, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413). Virtual attendance of this meeting is available. Interested parties must contact the Purchasing Manager at least 24 hours in advance to request virtual meeting access. BIDS must be received by City (herein called the "OWNER"), at City of Panama City Beach, City Hall, 17007 Panama City Beach Parkway, Panama City Beach, FL, 32413 no later than 10:30 AM CDT, December 9, 2026, then opened and read publicly promptly thereafter. Bid Documents may be downloaded online at www.demandstar.com and on Citys website at https://www.pcbfl.gov/bids.aspx starting on November 9, 2026. * Electronic Bids will only be accepted when submitted through DemandStars Bid portal. Emailed submissions will not be accepted. * Alternately, one original and one copy along with a USB flash drive may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB27-02 CITY AUTOMATED FLEET WASHING SERVICES on the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Halls front desk does not constitute receipt as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt. All paper Bids shall be sealed and delivered or mailed to: City of Panama City Beach City Hall ATTN: Purchasing Manager 17007 Panama City Beach Parkway Panama City Beach, FL 32413 BIDDERS must submit all questions, if any, in writing prior to the BID date. The final due date for questions will be by 12:00 PM CDT, Noon on November 30, 2026. If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the Citys website. It is the sole responsibility of the bidder to determine if any addenda have been issued. Any and all questions regarding the Bidding documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, via email: Purchasing@pcbfl.gov . Contact with any other City official or City employees for the purpose of inquiries regarding this bid or the meaning or interpretation of these specifications shall be grounds for disqualification. The City shall award the Contract to the lowest responsive and responsible bidder; provided, however, the City reserves the right to award the Contract to a Bidder who is not the lowest responsive and responsible bidder if the City determines in its reasonable discretion that another Bid offers the City a better value based upon the reliability, quality of service, or product of such other Bidder. The City of Panama City Beach adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to the bid opening by a physically handicapped person upon notice 48 hours prior to the meeting. Please call City Clerk, Mindy Lawyer, at 850-233-5100 or email at CityClerk@pcbfl.gov to make a request. For more information on the Citys procurement policies, please visit the Citys website at www.pcbfl.gov. Click on How To Do Business with the City tab. The City utilizes NextRequest for the processing of Public Records Requests. To make a public record request for prior bid documents, bid tabulations, contracts, etc., please visit https://pcbfl.nextrequest.com/ and click on Make Request. Complete the online form and choose the Bids/Procurement Department.
Contact
Submission Instructions
All of the following are required.
Step 1
Step 2
Description
The City seeks qualified automated car wash facilities to provide exterior washes for its fleet of approximately 200 passenger vehicles, SUVs, pickup trucks, vans, and other vehicles that the facility can safely accommodate. Standard washes must include preparation or pre-rinse, automotive-safe cleaning agents, automated exterior washing, undercarriage washing, clear-water rinsing, and high-power air drying. The process must protect vehicle finishes, decals, graphics, emergency equipment, and other permanently mounted equipment. Vendors must also provide an optional wax or protectant and spot-free rinse at a separately quoted price, plus self-service vacuums and compressed-air equipment for basic interior cleaning at no additional charge. Vendors must support vehicle authorization and monthly electronic activity reporting, with department-level invoicing and records sufficient to reconcile charges. The City may award to one or multiple vendors based on price, facility location, accessibility, capability, and availability; it guarantees no minimum usage. The initial contract term is approximately one year, through September 30, 2027, with automatic one-year renewals unless terminated earlier.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Garage and Garage Keepers Legal Liability — Combined Single Limit — $1,000,000.00
- Garage Keepers Legal Liability (Direct Primary) — $500,000.00
- Workers' Compensation
- Employers' Liability — Each Accident — $500,000.00
- Employers' Liability — Disease, Each Employee — $500,000.00
- Employers' Liability — Disease, Policy Limit — $500,000.00
- Umbrella Liability
Documents
| Title | Date Posted |
|---|---|
| Legal Ad | - |
| PCB27-02 Bid Package | Nov 06, 2026 03:38 PM |
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