Group Life and Accidental Death Insurance Services

The State of Tennessee is requesting proposals for group life and accidental death and dismemberment insurance, including basic and voluntary coverage, enrollment administration, claims processing, premium billing, and data-file services.

Tennessee > Department of General Services > Central Procurement Office


General
Open
RFP 31786-00193
Nov 18, 2026 08:00 PM
Oct 02, 2026 12:00 PM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
State
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Original Solicitation Links
Submission Instructions
Description

The State of Tennessee is seeking an insurer or qualified contractor to provide group life and accidental death and dismemberment insurance programs. The scope includes basic term life, basic AD&D, voluntary AD&D, voluntary term life for employees and spouses, ported coverage, and child term life riders. The contractor will provide guaranteed premium rates for the contract period and administer coverage for employees, spouses, dependents, and eligible former employees. The requirements also include enrollment and eligibility administration, claims processing, waiver-of-premium and conversion/portability support, premium billing and reconciliation, invoices, reserves, and recurring data exchanges with the State. The solicitation includes detailed enrollment, coverage, claims, rate, and file-layout data, as well as a required cost proposal covering conversion charges, administrative charges, reserve factors, premium rates, voluntary coverage, ported coverage, and child rider rates. Responses must be submitted digitally through the specified Box file-sharing link, with the cost proposal and other required response materials prepared according to the RFP instructions.

Classification Codes
NAICS524113Direct Life Insurance Carriers
PSCG009Non-Government Insurance Programs
Smart Codes
life insuranceaccidental death insuranceinsurance administration
Specifications
Service
Timeline
Aug 20, 2026-RFP Issued
Aug 31, 2026 03:00 PM-Pre-response Conference (optional)
The provided materials identify the event but do not provide a physical address or virtual meeting information.
Sep 01, 2026 07:00 PM-Notice of Intent to Respond Deadline
Sep 11, 2026 07:00 PM-Written Questions and Comments Deadline
Oct 14, 2026-State Response to Written Questions and Comments
Oct 21, 2026-Round 2 Written Questions and Comments Deadline
Nov 4, 2026-State Response to Written Questions and Comments, Round 2
Nov 18, 2026 08:00 PM-Response Deadline
Dec 17, 2026-Technical Response Evaluations Completed
Dec 18, 2026 08:00 PM-Cost Proposal Opening and Scoring
Jan 06, 2027 10:30 PM-Negotiations
Jan 7, 2027-Negotiations
Jan 8, 2027-Negotiations
Jan 28, 2027 08:00 PM-Notice of Intent to Award Released and RFP Files Opened for Public Inspection
Feb 4, 2027-End of Protest Period
Feb 5, 2027-Contract Sent to Contractor for Signature
Feb 12, 2027 08:00 PM-Contractor Signature Deadline
Documents
Title
1791418610866-vr31aumyewl-RFP 31786-00193 Appendix 7.7 BA067 Weekly Enrollment File Layout.xlsx
1791418652068-ekq2wwfgve-RFP 31786-00193 Appendix 7.19 Detail Claims Listing _Voluntary_ADandD.xlsx
1791418615448-dypoe57d8co-RFP 31786-00193 Appendix 7.9 Monthly Premiums Due Deduction File Layout.xlsx
1791419156562-wbi2y6ajpc-RFP 31786-00193 Appendix 7.13 Life Insurance Rates and Program Changes.docx
1791419170943-yodlg9hzthi-RFP 31786-00193 Appendix 7.21 SOTN Basic Term Cert (Eff 12-1-2025).pdf
1791418674009-7z260pfm8ze-RFP 31786-00193 Appendix 7.24 Written Questions_Comments Template.xlsx
RFP 31786-00193 Appendix 7.22 SOTN Voluntary ADD Certificate (Eff 12-1-2025).pdf
RFP 31786-00193 Appendix 7.18 Detail Claims Listing _Basic Term Life Basic ADandD.xlsx
1791418617907-k4oukl6xsf-RFP 31786-00193 Appendix 7.12 Basic Term Life and ADD Invoice Template.xlsx
RFP 31786-00193 Appendix 7.11 BA246 Annual Head of Contract Life Insurance Reduction File Layout.xlsx
RFP_31786-00193_Life_and_ADandD_RFP.docx
1791419175122-835wuq6mke-RFP 31786-00193 Appendix 7.23 SOTN Voluntary Term Cert (Eff. 12-1-2025).pdf
RFP 31786-00193 Appendix 7.14 Voluntary Term Life Enrollment History 2018 - June 2026.pdf
RFP 31786-00193 Appendix 7.6 Issue and Attained Age with Coverage Values in Voluntary Term Life (as of June 2026).xlsx
RFP 31786-00193 Appendix 7.4 Enrollment and Coverage in Basic Term Life and Basic ADD 2018 - June 2026.xlsx
1791419127644-b9818gto1zk-DRAFT_RFP_31786-00193_Attachment_6.3_Cost_Proposal_Life_Insurance.xlsx
RFP_31786-00193_Amendment_One_Schedule_Update.docx
RFP 31786-00193 Appendix 7.20 Detail Claims Listing – Voluntary Term Life.xlsx
1791418648658-rg58jut77v-RFP 31786-00193 Appendix 7.17 Voluntary Term Life Waiver of Premium Claims History 2018 – June 2026.xlsx
RFP 31786-00193 Appendix 7.10 Monthly Premiums Collected File Layout.xlsx
RFP 31786-00193 Appendix 7.16 Basic Term Life Waiver of Premium Claims History 2018 – June 2026.xlsx
1791419140868-wqpoxjirqb-RFP 31786-00193 Appendix 7.5 Basic Term Life Voluntary ADD Enrollment Census.xlsx
RFP 31786-00193 Appendix 7.8 BA066 Weekly Termination File Layout.xlsx
1791419128347-dgvhghsq89-31786-00193_Digital_Submission_Instructions.docx
RFP 31786-00193 Appendix 7.15 Voluntary Term Life Census - zac rvw.xlsx
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