Senior Meal and Grocery Delivery Services

Orange County, New York, is seeking vendors to prepare and deliver home-delivered meals, produce boxes, and pantry boxes for its Senior Dining Program.

Orange County > Department of General Services > Office for the Aging


General
Open
RCO-OC203-26
Oct 28, 2026 06:30 PM
Oct 07, 2026 06:48 PM
1 year base + 2 × 1 year options
Invitation for/to Bid (IFB/ITB)
Local
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Original Solicitation Links
Contact
generalservices@orangecountygov.com
+18452912792
255 Main Street, Goshen, NY, USA
Submission Instructions
Mail
Renee Arnold - O'Regan, Commissioner, Department of General Services, PO Box 218, 255 - 275 Main Street, Goshen, NY 10924
Description

Orange County's Office for the Aging Senior Dining Program is seeking qualified vendors to prepare, cook, chill, and deliver nutritious home-delivered meals to eligible residents aged 60 and over. The anticipated volume is approximately 50 meals per day, six days per week. Meals must comply with applicable U.S. Food and Drug Administration food-safety requirements, dietary guidelines, specified nutritional standards, and common dietary restrictions. Vendors must provide ordering procedures, weekly menus, delivery schedules, participant scheduling, packaging that maintains food below 45 degrees Fahrenheit until delivery, and production dates on meals. The scope also includes produce boxes containing approximately 12 pounds of fresh seasonal fruits and vegetables and pantry boxes containing shelf-stable, low- or no-sodium staple foods. Produce and pantry boxes are expected to be delivered twice annually to the Office for the Aging Central Kitchen. Bidders must submit pricing, business background and experience, a sample menu and delivery schedule, at least three client references, required certifications, applicable business documentation, and other specified forms. The initial contract term is one year, with two additional one-year renewal options and a possible short-term extension.

Classification Codes
NAICS722330Mobile Food Services
PSCS203Food Services
Smart Codes
meal delivery servicesprepared meal productiongrocery box delivery
Specifications
Supply & Service
Timeline
Oct 07, 2026 06:48 PM-Publication Date
Oct 14, 2026 07:00 PM-Questions Due
Oct 28, 2026 06:30 PM-Bids Due
Requirements
Required
  • Workers' Compensation
  • Disability
  • Employer's Liability — $500,000.00
  • Automobile Liability — $1,000,000.00
  • Comprehensive General Liability — $1,000,000.00
  • Professional Liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
Yes
Documents
TitleDate Posted
ACH form.pdfOct 07, 2026 06:39 PM
Agreement for Vendor Services SAMPLE.pdfOct 07, 2026 06:39 PM
RFB-OC203-26 Meal Ordering and Delivery Services.pdfOct 07, 2026 06:39 PM
Pay to Play Forms w Memo.pdfOct 07, 2026 06:39 PM
Supplier Packet.pdfOct 07, 2026 06:39 PM
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