City Council Chambers Audiovisual System
City of Arvada > Purchasing Division
Original Solicitation Links
26-CMO-056
]av solution for city council chambers
Contact
Submission Instructions
Description
The City seeks a complete replacement of its aging Council Chambers audiovisual system. The turnkey solution must include hardware, software, cabling, programming, installation, integration, testing, commissioning, staff training, documentation, and a minimum two-year system warranty. It must support council and court proceedings, commission meetings, training, and hybrid meetings, and integrate with existing broadcast and recording systems, Zoom, and LifeSize. Required capabilities include council voting, digital nameplates, a public-comment timer, an LED video wall, PTZ cameras, assisted listening, touchscreen controls, and redundant components. The solicitation specifies equipment models or approved equivalents. The selected vendor must also provide ongoing maintenance, including at least two scheduled preventive-maintenance visits per calendar year and on-call repair and upgrade services. The maintenance component may be renewed for four additional one-year periods. Proposals are evaluated on qualifications, scope, project approach and safety, implementation plan, price and total cost of ownership, and performance measures when applicable. The proposal is limited to 35 pages, must be submitted as one bookmarked PDF, and must follow the stated submittal checklist.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Workers' Compensation
- Employers Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Professional Liability — $1,000,000.00
- Pollution Legal Liability — $1,000,000.00
- Privacy/Network/Cyber Liability — $1,000,000.00
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| ADDENDUM 02.pdf | Nov 03, 2026 11:34 PM |
| RFP 26-CMO-056 - AV Solution for City Council Chambers-FINAL.pdf | Nov 03, 2026 12:20 AM |
| ADDENDUM 01.pdf | Nov 03, 2026 10:48 PM |
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