Agenda and Meetings Management System
City of Broken Arrow > Purchasing Division > City Clerk's Department
Original Solicitation Links
Contact
Submission Instructions
or
Description
The City of Broken Arrow is soliciting proposals for a comprehensive agenda and meetings management system supporting agenda-item creation, review, approval, workflow tracking, agenda and packet production, staff reports, minutes, live meeting administration, electronic voting, public access, video streaming, recording, archiving, closed captioning, searchable content, and agenda-linked bookmarks. The selected contractor must provide the complete solution and related services, including software, licensing, configuration, integrations, historical data migration, project management, testing, training, documentation, cloud hosting, cybersecurity, maintenance, technical and live-meeting support, video production, streaming, hardware, and transition assistance. The proposal must identify included and optional functionality, third-party products, assumptions, dependencies, one-time and recurring costs, and a five-year total cost of ownership. The anticipated agreement covers implementation and five years of software, hosting, maintenance, and support, with possible renewal options.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Comprehensive General Liability — $2,000,000.00
- Public Liability — $1,000,000.00
- Automobile and Truck; Hired and Non-Owned — $1,000,000.00
- Employers Liability — $1,000,000.00
- Workers Compensation
- Minimum 3 references
- Within the last 3 years
- Client point of contact required for each reference
Documents
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