Venue Management Solution for Simons Recreation Center

The City of Philadelphia is seeking information from vendors capable of providing a commercial off-the-shelf (COTS) venue management solution to modernize operations at Simons Recreation Center, including permit and event management, scheduling, payments, inventory, and reporting.

City of Philadelphia > Office of Innovation and Technology


General
Open
Sep 21, 2026 12:00 PM
Aug 14, 2026 12:00 PM
Request for Information (RFI)
Local
Ask AI about this solicitation
Contacts
candace.hamilton@phila.gov

soumee.roy@phila.gov
Description

The City of Philadelphia, through its Office of Innovation and Technology (OIT), is issuing a Request for Information (RFI) to gather information from vendors interested in providing a commercial off-the-shelf (COTS) venue management solution. The solution will be used to modernize operations at Simons Recreation Center, which currently relies on manual workflows. The desired solution should include permit and event management, scheduling and calendar management, financial tracking and payments, equipment inventory management, staff management, user profiles and organization tracking, reporting and dashboards, and compliance with City policies. The solution must be web-based and capable of expanding to other recreation centers. The City is seeking responses that include company overview, relevant experience, product/software solution details, infrastructure/architecture model, key features, support and maintenance model, training model, reporting and KPIs, and pricing/licensing model. This is an RFI only; no contract will be awarded as a result of this RFI.

Classification Codes
NAICS541513Computer Facilities Management Services
PSCR301ADP FACILITY MANAGEMENT
Smart Codes
venue management softwarepermit and event managementcloud-based booking platform
Specifications
Supply & Service
No
Timeline
Aug 14, 2026-Post Request for Information
Aug 21, 2026-Information Session (optional)
Join Microsoft Teams meeting
Aug 26, 2026-Deadline for Questions
Sep 8, 2026-City Responds to Questions
Sep 21, 2026-Responses to RFI Due
Requirements
Informational
  • Client point of contact required for each reference
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