Districtwide Print Management Services
DeSoto County School District
Original Solicitation Links
77-20260917105748 DCS
]77-20260917105748 dcs
Contact
Submission Instructions
or
Description
The DeSoto County School District is soliciting bids for a managed print program covering new network printers and multifunction devices for schools, support services, administrative offices, and other district facilities. The scope includes equipment, OEM consumables and parts, cost-per-image pricing, delivery, off-site configuration, installation, testing, training, preventive and remedial maintenance, remote fleet monitoring, supply replenishment, user-management software, secure/pull printing, usage tracking, reporting, and ongoing account management. The requested fleet includes mono and color printers and multifunction devices ranging from desktop units to high-volume production equipment, with specified print speeds, scanning, copying, faxing, finishing, paper-handling, networking, security, and software capabilities. Vendors must provide an implementation plan, five references, a current certificate of insurance, pricing based on annual minimum volumes of 81,600,000 monochrome and 1,200,000 color images, and a sample agreement. Installation must be complete and operational by February 28, 2027, and the agreement term is 48 months. The solicitation prohibits subcontracting or assignment of support, supplies, service, or any part of the agreement to a third party.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Commercial Auto Liability — $1,000,000.00
- Workers' Compensation
- Employers' Liability - Each Accident — $100,000.00
- Employers' Liability - Disease Policy Limit — $500,000.00
- Employers' Liability - Disease Each Employee — $100,000.00
- Minimum 5 references
- Client point of contact required for each reference
Documents
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