HVAC Filters Supply Contract

Spartanburg County School District Five is seeking competitive bids for quarterly delivery of MERV 8 HVAC filters to 14 schools and one maintenance office under a five-year contract that other Spartanburg school districts may use.

Spartanburg County School District Five


General
Open
2027-002
Sep 21, 2026 02:00 PM
Sep 03, 2026 12:00 PM
$40,000.00
1 year base + 4 × 1 year options
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
kacey.austin@spart5.net
+18649497939
100 North Danzler Road, Duncan, SC, USA
Submission Instructions
Mail
District Five Schools of Spartanburg County, RFB 2027-002, Attn: Kacey Austin, 100 North Danzler Road, Duncan, SC 29334

or

Online
Description

Spartanburg County School District Five is seeking a supplier to provide various MERV 8 HVAC filters as needed over an initial one-year term with four one-year renewal options. The revised pricing sheet lists 71 filter line items and annual quantities; bidders must price every line item and provide a catalog discount for additional filter needs. Filters must be delivered quarterly, with prices including freight, lift-gate or forklift delivery, and inside delivery within 10 days of each order. No installation or other services are included, and the district will not accept bids omitting line items or offering alternative brands. The district does not guarantee minimum purchases. The contract is intended for delivery to 14 schools and one maintenance office. Spartanburg School Districts One, Two, Four, Six, and Seven have expressed interest in using the awarded contract. The current contractor is Poe Supply Inc.; approximately $40,000 was spent last year. Addendum Two removes items 72–74 and revises item 50 to 20 x 32 x 2. No bid, performance, or payment bond is required, and samples are not required with the bid.

Classification Codes
NAICS423730Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers
PSC4460Air Purification Equipment
Smart Codes
hvac air filterscommercial air filtersschool hvac supplies
Specifications
Supply Only
No
Timeline
Sep 3, 2026-Posted Date
Sep 15, 2026-Questions Due Date
Sep 21, 2026 02:00 PM-Bid Due Date
Sep 21, 2026 02:00 PM-Bid Opening Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Auto Liability — $1,000,000.00
  • Workers Compensation
  • Employer's Liability Insurance — $1,000,000.00
Informational
  • Within the last 5 years
  • Client point of contact required for each reference
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