Bus Garage Fuel Depot Overhaul

Houghton Lake Community Schools is seeking a contractor to replace and integrate gasoline and diesel fuel dispensers, wiring, computer hardware, and fuel management software at its bus garage.

Houghton Lake Community Schools


General
Open (open)
RFP-HLCS-270000000086
Nov 13, 2026 05:00 PM
Oct 13, 2026 12:00 PM
Other
Request for Proposal (RFP)
Local
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Original Solicitation Links
[

RFP-HLCS-270000000086

]

fuel depot overhaul at bus garage

Contact
williamsb@hlcsk12.net
+19893662031
4433 West Houghton Lake Drive, Houghton Lake, MI, USA
Submission Instructions
Email

or

Mail
4433 W. Houghton Lake Drive, Houghton Lake, MI 48629

or

Hand delivery
Description

Houghton Lake Community Schools is soliciting proposals for a complete overhaul of its bus garage fuel depot. The work includes removing and replacing one gasoline pump and one diesel pump; supplying compatible meters, displays, hoses, nozzles, filters, valves, mounting materials, and safety equipment; replacing or proposing approved alternatives for wiring and conduit to the main office; and completing excavation, utility locating, building penetrations, backfill, and restoration as required. The contractor must also provide an integrated computer-based fuel management system, including hardware, operating system, software licenses, access controls, transaction records, reporting, data export, backup and recovery capabilities, configuration, testing, training, documentation, and administrative credentials. The proposal must address site assessment, permits and inspections, safety, continuity of bus fueling, implementation scheduling, warranties, ongoing support, recurring costs, and five-year ownership cost. Required proposal materials include technical and implementation proposals, pricing, references, and six completed district forms; the HUB certificate is required only if applicable.

Classification Codes
NAICS333914Measuring, Dispensing, and Other Pumping Equipment Manufacturing
PSC4930Lubrication and Fuel Dispensing Equipment
Smart Codes
fuel dispenser installationfuel management softwareelectrical conduit installation
Specifications
Supply & Service
No
Timeline
Oct 12, 2026-Issue Date
Oct 20, 2026 01:30 PM-Site Visit (optional)
Site visits are available on October 20 or October 21; vendors must contact Karen Weirauch to select a date.
Oct 21, 2026 01:30 PM-Site Visit (optional)
Site visits are available on October 20 or October 21; vendors must contact Karen Weirauch to select a date.
Oct 26, 2026 08:00 PM-Questions Due
Nov 13, 2026 05:00 PM-Proposal Deadline
Nov 13, 2026 05:30 PM-Bid Opening
Requirements
Required
  • Commercial General Liability
  • Automobile Liability
  • Workers' Compensation
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
Documents
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