Golf Point-of-Sale and Tee Sheet Software Platform

The Tennessee Department of Environment and Conservation is seeking a golf course management software platform with integrated tee scheduling, point-of-sale, inventory, reporting, payment processing, and related hardware for nine Tennessee State Parks golf courses.

Tennessee > Department of Environment and Conservation > Tennessee State Parks > Central Procurement Office


General
Open
RFP 32701-26-360
Dec 08, 2026 08:00 PM
Oct 06, 2026 12:00 PM
$450,000.00
5 years base + 5 × 1 year options
Request for Proposal (RFP)
State
Ask AI about this solicitation
Contact
sydney.loomans@tn.gov
+16152537266
312 Rosa L Parks Ave, Nashville, TN, USA
Submission Instructions
Email
Technical Response, Cost Proposal

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Digital media submission
Technical Response, Cost Proposal
Description

Tennessee State Parks is procuring a unified golf course management system for nine courses. The required platform must support online tee-time scheduling, dynamic tee-sheet pricing and revenue management, golf point of sale, retail and food-and-beverage sales, merchandise and consumable inventory management, customer accounts and loyalty features, reporting and analytics, mobile point of sale, employee permissions, transaction tracking, no-show reporting, and centralized management across all locations. The solution must integrate with Maestro Hospitality Systems, Noteefy, Yellow Dog Inventory, the State's merchant-services and gift-card processors, and other third-party applications. The contractor must provide and deploy compatible POS hardware, implementation, configuration, data migration, testing, training, documentation, technical support, maintenance, security controls, and ongoing system availability. The estimated maximum liability for the initial 60-month term is $450,000; the contract may include up to five 12-month renewal options, with a maximum total term of 120 months.

Classification Codes
NAICS513210Software Publishers
PSC7030ADP Software
Smart Codes
golf point-of-sale softwaretee sheet management softwareinventory management software
Specifications
Supply & Service
Timeline
Oct 6, 2026-RFP Issued
Oct 08, 2026 07:00 PM-Disability Accommodation Request Deadline
Oct 12, 2026 03:30 PM-Pre-Response Conference (optional)
Meeting ID: 256 810 261 267 302; Passcode: F3qR3ab; dial in: +1 629-209-4396,,550241041#; phone conference ID: 550 241 041#; video ID: 118 334 049 3; tenant key: stateoftn@m.webex.com
Oct 13, 2026 07:00 PM-Notice of Intent to Respond Deadline
Oct 15, 2026 07:00 PM-Written Questions and Comments Deadline
Oct 29, 2026-State Response to Written Questions and Comments
Nov 05, 2026 08:00 PM-Second-Round Questions and Comments Deadline
Nov 17, 2026-State Response to Second-Round Questions and Comments
Dec 08, 2026 08:00 PM-Response Deadline
Dec 30, 2026-Technical Response Evaluations Completed
Jan 4, 2027-Respondent Oral Presentation or Field Test Scheduling
Jan 11, 2027 02:00 PM-Respondent Oral Presentation or Field Test (required)
Virtual presentation or field test; the solicitation states that presentations will be held virtually. The schedule runs January 11–13, 2027, from 8:00 a.m. to 3:30 p.m.
Jan 14, 2027 08:00 PM-State Opening and Scoring of Cost Proposals
Jan 15, 2027 10:30 PM-Optional Negotiations
Jan 22, 2027 08:00 PM-Notice of Intent to Award Released and RFP Files Opened for Public Inspection
Jan 29, 2027-End of Protest Period
Feb 1, 2027-Contract Sent to Contractor for Signature
Feb 03, 2027 08:00 PM-Contractor Signature Deadline
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Workers' Compensation and Employer Liability
  • Automobile Liability — $1,000,000.00
  • Cyber Liability — $3,000,000.00
  • Crime Insurance — $1,000,000.00
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
No
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