Enterprise Asset Management System
City of Brookhaven
Original Solicitation Links
RFP - 26-111
]enterprise asset management system
RFP 26-111
]26-111 enterprise asset management system
PE-64496-NONST-2026-000000051
]26-111 enterprise asset management system
Contact
Submission Instructions
Description
The City of Brookhaven seeks proposals for a cloud-deployed, GIS-centric enterprise asset management system supporting Public Works, Parks, and Facilities operations. The solution must be mobile-enabled, support public-asset lifecycle management, provide comprehensive reporting and analysis, and integrate with the City's existing ArcGIS Enterprise environment with minimal disruption. The preferred solution will use the City's GIS REST Services API, preserve GIS as the authoritative source of asset data, and avoid unnecessary duplication of asset datasets. Preference will be given to solutions requiring the fewest changes to existing databases, GIS architecture, and business systems. The selected vendor must provide software subscriptions or licenses, implementation, configuration, data migration, integrations, training, documentation, testing and acceptance support, post-go-live support, and ongoing maintenance. Required capabilities include asset inventory and hierarchy management, preventive and corrective maintenance, work orders, labor and cost tracking, historical records, inspections, condition assessments, dashboards, reporting, capital improvement planning, regulatory documentation, mobile and offline field operations, GPS capture, role-based access, single sign-on, multifactor authentication, audit trails, backups, disaster recovery, scalability, and a 99.9% uptime target. Proposals must address solution functionality, implementation, staffing, architecture, references, pricing, support, security, data ownership and migration, and integration capabilities.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial general liability — $1,000,000.00
- Automobile liability — $1,000,000.00
- Employer's liability — $100,000.00
- Professional liability — $1,000,000.00
- Minimum 3 references
- Client point of contact required for each reference
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