Laserfiche Rio License Renewals

Erie County is seeking bids to renew specified Laserfiche Rio software licenses and related modules for its Information Technology Department from October 25, 2026, through October 24, 2027.

Erie County > Department of Administration > Bureau of Purchasing


General
Open (open)
County of Erie, PA
Sep 30, 2026 02:30 PM
Sep 16, 2026 12:30 PM
1 year
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Original Solicitation Links
Submission Instructions
Online
Individual Submitting Name, Individual Submitting Title, Individual Submitting Email and Phone, Bid Bond, Non-Collusion Affidavit, Bidder Acknowledgements (Q-29LR), Pricing Section (BT-58KN)
Description

Erie County’s Information Technology Department is soliciting bids for a one-year renewal of specified Laserfiche Rio licenses and modules, with no substitutions accepted. The requested quantities include 500 subscription participant users; 111 each of Rio Records Management, Rio Forms Professional, and Rio Named Full User; and one each of Rio Import Agent, Rio Forms Portal, Rio Quick Fields Agent, and Rio Quick Fields Classify. Bidders must complete the County’s Bid Form and submit a bid bond or certified/cashier’s check equal to 10% of the total bid, along with the required Non-Collusion Affidavit. The solicitation also requires specified bidder information and electronic submission through the designated procurement portal.

Classification Codes
NAICS513210Software Publishers
PSCD319IT AND TELECOM- ANNUAL SOFTWARE MAINTENANCE SERVICE PLANS
Smart Codes
document management softwarerecords management softwaresoftware license renewals
Specifications
Supply Only
No
Timeline
Sep 16, 2026 12:30 PM-Open Date
Sep 23, 2026 08:00 PM-Questions Due Date
Sep 30, 2026 02:30 PM-Bid Submission Deadline and Opening (optional)
Bids are submitted electronically; the County will open bids at this location.
Oct 25, 2026-Contract Start Date
Oct 24, 2027-Contract End Date
Requirements
Required
  • Bid Bond — 10%
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