Hot Meal Catering for Training Events

The Texas Military Department is seeking hot breakfast and dinner catering for Texas State Guard training events, including on-site meal preparation, buffet service, and cleanup.

Texas > Texas Military Department > Texas State Guard


General
Open (posted)
TMD27-TSG-0046340
Nov 30, 2026 08:00 PM
Nov 06, 2026 12:00 PM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
State
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Original Solicitation Links
Contact
sarah.whitsitt@military.texas.gov
+15127823822
Submission Instructions
Description

The contractor will provide hot breakfast and dinner catering for Texas State Guard training events. Meals must be prepared on-site using a mobile kitchen or truck, served buffet-style or through an equivalent catering setup, and include the specified food categories, beverages, condiments, serving equipment, setup, and cleanup. Optional rental of catering supplies is also requested. The service schedule is four days once a month, with dinner on the first day and breakfast on the fourth; quantities and the specific Camp Swift location will be confirmed before each event. Proposals must include a separate cost proposal with not-to-exceed per-plate pricing for breakfast and dinner. Respondents must also provide a sample menu, health inspection records, food-handler course certificates for employees, business certification documentation, and at least three similar-project references. The contract has a one-year initial term and four one-year renewal options.

Classification Codes
NAICS722320Caterers
PSCS203Food Services
Smart Codes
hot meal cateringbreakfast cateringdinner catering
Specifications
Supply & Service
Timeline
Nov 6, 2026-Solicitation Posted
Nov 17, 2026 04:00 PM-Mandatory Site Visit (First Session) (required)
State-issued identification is required for site access.
Nov 17, 2026 08:00 PM-Mandatory Site Visit (Second Session) (required)
State-issued identification is required for site access. Attendance at at least one of the two site visits is required to be eligible for award.
Nov 19, 2026 08:00 PM-Questions Due
Nov 25, 2026-Estimated Q&A Responses Posting
Nov 30, 2026 08:00 PM-Proposal Submission Deadline
Requirements
Required
  • Workers' Compensation
  • Employer's Liability — Each Accident — $1,000,000.00
  • Employer's Liability — Disease, Each Employee — $1,000,000.00
  • Employer's Liability — Disease, Policy Limit — $1,000,000.00
  • Commercial General Liability — Each Occurrence — $1,000,000.00
  • Commercial General Liability — Aggregate — $2,000,000.00
  • Products/Completed Operations Aggregate — $2,000,000.00
  • Personal Injury and Advertising Liability — $1,000,000.00
  • Damage to Premises Rented — $50,000.00
  • Medical Payments — $5,000.00
  • Automobile Liability — $1,000,000.00
  • Umbrella/Excess Liability — $1,000,000.00
  • Commercial Crime — $50,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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