Document Management Software and Migration Services

Kent Intermediate School District is seeking a DocuWare document management and workflow solution, including migration from its on-premises OnBase system and implementation services.

Kent Intermediate School District


General
Open (open)
RFP-KSD-270000000165
Nov 09, 2026 06:00 PM
Oct 22, 2026 12:00 PM
Other
Request for Proposal (RFP)
Local
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Original Solicitation Links
[

RFP-KSD-270000000165

]

2026 kent isd docuware rfp

Contact
melanierosesmith@kentisd.org
+16163652221
2930 Knapp Street NE, Grand Rapids, MI, USA
Submission Instructions
Mail
Kent ISD, Attn: David Rodgers, 2930 Knapp Street NE, Grand Rapids, MI 49525

or

Hand delivery to the Kent ISD Educational Service Center, 2930 Knapp Street NE, Grand Rapids, MI 49505, located by parking lot #11
Description

Kent Intermediate School District seeks a DocuWare online document management and workflow solution to replace its on-premises OnBase system. The project includes migrating approximately 9.76 GB of database data and 25.2 GB of filesystem data, comprising 975 folders and 321,105 files. The proposal must address implementation and configuration, data migration, forms and workflows, integrations, training, support and maintenance, licensing, storage, security, and pricing for both three-year and five-year terms. Vendors must describe their implementation team and provide three references for similar DocuWare implementations. The solution must address privacy and security obligations, breach notification, encryption, access controls, availability, and data recovery and deletion at contract termination.

Classification Codes
NAICS541512Computer Systems Design Services
PSC7030ADP Software
Smart Codes
document management softwareworkflow automation softwaredocument migration services
Specifications
Supply & Service
No
Timeline
Oct 22, 2026-Issue Date
Nov 09, 2026 06:00 PM-Proposal Submission Deadline
Nov 09, 2026 06:00 PM-Public Bid Opening
Dec 21, 2026-Kent ISD School Board Meeting for Award Recommendation Approval
Requirements
Informational
  • Minimum 3 references
  • Client point of contact required for each reference
Location
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