Baseball Field LED Sports Lighting Retrofit

Everman Independent School District is seeking a turnkey LED sports-lighting retrofit at Gary T. Balch Baseball Field, including new fixtures and crossarms, controls, installation, commissioning, and warranty, with proposals due November 19, 2026.

Everman Independent School District


General
Open
Nov 19, 2026 08:00 PM
Oct 29, 2026 12:00 PM
$225,000.00
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
ljones@eisd.org
8909 Forum Way, Fort Worth, TX, USA
Submission Instructions
Mail
Mr. Logan Jones, Everman Independent School District, 8909 Forum Way, Fort Worth, TX 76140
Description

Everman Independent School District seeks a turnkey retrofit of the LED sports-lighting system at Gary T. Balch Baseball Field. Existing poles must remain, while existing crossarms are to be replaced with new crossarms; the contractor must remove and dispose of replaced fixtures and other specified equipment, assess the existing poles and electrical infrastructure, and provide new commercial-grade outdoor LED fixtures and required electrical adaptations. The system must meet minimum maintained illumination levels of 50 foot-candles infield and 30 foot-candles outfield, with field-specific photometric calculations and glare and spill control.

Classification Codes
NAICS335132Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
PSCN062Installation of Equipment: Lighting Fixtures and Lamps
Smart Codes
led sports lightingsports lighting controlssports lighting installation
Specifications
Supply & Service
No
Timeline
Nov 10, 2026 05:00 PM-Mandatory Pre-Proposal Meeting and Site Inspection (required)
A representative of each proposing firm must attend the in-person meeting at the field and sign the Owner's official attendance sheet.
Nov 13, 2026 05:00 PM-Written Questions Due
Nov 17, 2026-Final Addendum, If Issued
Nov 19, 2026 08:00 PM-Proposals Due and Public Opening
Dec 14, 2026-Anticipated Board Consideration
Dec 15, 2026-Anticipated Notice of Award
Feb 1, 2027-Required Final Completion
Requirements
Required
Required
  • Performance Bond
  • Payment Bond
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
Documents
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