Student Health and Wellness Electronic Medical Record System

The University of Virginia is seeking a single firm to provide, implement, and support an integrated electronic medical record and operational system for Student Health and Wellness, including clinical, counseling, billing, reporting, inventory, integration, migration, training, and related services.

University of Virginia > Procurement Services

General

Status:Open

Solicitation Identifier:1238897

Posted Date:Sep 01, 2026 01:31 PM

Contract Period:3 years base + 7 × 1 year options

Type:Request for Proposal (RFP)

Level:State

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Original Solicitation Links

[

1238897

]https://the-rector-and-visitors-of-the-university-of-virgi.public-portal.us.workdayspend.com/

rfp0901264

Original Notices

Daily Progress, The — Charlottesville, VirginiaSep 5, 2026

REQUEST FOR PROPOSAL The University of Virginia seeks a firm to provide an Electronic Medical Records System for The Department of Student Health and Wellness RFP Event ID# 1238897 email: https://the-rector-and-visitors-of-the-university-of-virgi.public-portal.us.workdayspend.com/

Contact

Name:Heather C. Hite

Email:hch3h@virginia.edu

Submission Instructions

Method:Online

Portal:https://the-rector-and-visitors-of-the-university-of-virgi.public-portal.us.workdayspend.com/

Items via this method:Proposal responses, Award Agreement in Word format, if applicable, Goods & Services Proposal and Fees in Word format, Contractual Provision Addendum in Word format, Data Protection Addendum in Word format, Business Associate Addendum in Word format

Description

The University of Virginia seeks a single firm to provide, implement, configure, train users on, support, and provide related professional services for an integrated electronic medical record and operational system serving Student Health and Wellness. Required capabilities span medical, mental-health, counseling, and well-being workflows; scheduling and patient access; clinical documentation; e-prescribing; medication and allergy management; laboratory, imaging, referral, and results tracking; immunization compliance; secure messaging; billing and insurance; inventory and supply-chain management; reporting and analytics; role-based access; audit logging; and administrative configuration. The selected firm must support integrations with university systems and third-party services, including the student information system, identity management and single sign-on, insurance and clearinghouse systems, Epic/UVA Health, laboratories, immunization registries, mental-health assessment tools, prescription monitoring, Workday, ordering systems, messaging services, and related clinical technologies. The scope also includes migration and continued access to approximately ten years of historical data from Medicat Legacy, implementation planning, workflow redesign, testing, training, change management, go-live and stabilization support, security and accessibility compliance, and ongoing enhancements. Proposals will be evaluated on solution capability, relevant experience and references, implementation approach, pricing, and small-business participation.