Digital Asset Management Platform

The University of Victoria is seeking a digital asset management platform with licensing, implementation, migration, training, support, and future integration capabilities for its Communications and Marketing department.

University of Victoria


General
Open
RFP463
Oct 27, 2026 02:00 PM
Sep 25, 2026 02:00 PM
$30,000.00
2 years base + 5 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
mhoust@uvic.ca
3800 Finnerty Road, Saanich, BC, Canada
Submission Instructions
Online
Appendix C - Submission Form, Appendix E - Functional Requirement Checklist, Appendix F - Personal Information Consent Form, if applicable, Appendix H - Pricing Form, Proposal Document
Description

The University of Victoria Communications and Marketing department is seeking a centralized digital asset management platform and associated licensing or subscription services for approximately 50 initial user seats. The solution should manage and govern image, video, document, design, and audio assets; support metadata, tagging, versioning, rights management, search, sharing, downloads, galleries, analytics, role-based permissions, approval workflows, CDN delivery, and integrations with Cascade CMS, WordPress, single sign-on, and other systems. The platform must support at least 10 TB of assets, scalable storage, migration of existing assets and metadata, Canadian data storage, disaster recovery, and applicable privacy and security requirements.

Classification Codes
NAICS541519Other Computer Related Services
PSCDA01Support services for activities involved with application development and support to include analysis, design, development, coding, testing, and release packaging, as well as support of off-the-shelf Business Applications.
Smart Codes
digital asset management softwaresoftware implementation servicessoftware support services
Specifications
Supply & Service
No
Timeline
Sep 25, 2026-Open Date
Oct 20, 2026-Questions Due Date
Oct 22, 2026-Deadline for Issuing Addenda
Oct 27, 2026 09:00 PM-Submission Deadline
Nov 30, 2026-Anticipated Ranking of Proponents
Mar 1, 2027-Anticipated Execution of Agreement
Requirements
Required
  • Commercial General Liability Insurance — $2,000,000.00
  • Automobile Liability Insurance — $2,000,000.00
  • Cyber/privacy liability insurance — $3,000,000.00
Scored
  • Minimum 2 references
  • Within the last 5 years
Location
RemoteThis work may be performed remotely.
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