Event Management Software Platform
University of Wyoming > Procurement Services
Original Solicitation Links
KLW-2026-45
]event management platform
Contact
Submission Instructions
Description
The University of Wyoming seeks a turnkey, multipurpose event management software platform for large-scale university events. The platform should support online registration, personalized schedules, mobile access, participant grouping, session selection, check-in, attendance tracking, real-time notifications, surveys and engagement analytics, and event branding. It should provide tools for organizers to manage event locations and presenters, control participant access and communications, and generate reports, including exportable data. The proposal should describe the platform’s deployment model, architecture, security, accessibility, integrations, implementation approach, training, and ongoing support. Suppliers must provide pricing for the proposed three-year agreement and optional expanded or enterprise use. The response must include a work plan, company information, a letter of transmittal, a completed reference form with three references, a cost proposal, a completed proposal form, and a description of optional value-added services. A VPAT or VPAT2 is required. The solicitation evaluates experience, cost, compliance and security, implementation, support, and documented past performance.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Commercial General Liability (aggregate) — $2,000,000.00
- Automobile Liability — $1,000,000.00
- Workers' Compensation
- Employer's Stop Gap Liability
- Cyber Liability — $1,000,000.00
- Crime Liability — $1,000,000.00
- Minimum 3 references
- Client point of contact required for each reference
Location
Documents
| Title | Date Posted |
|---|---|
| RFP KLW-2026-45 - Event Management Platform - Final.pdf | Nov 06, 2026 04:26 PM |
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