Campus Beverage Pouring Rights

Thompson Rivers University is seeking one provider per scope for multi-year beverage pouring rights, including non-alcoholic and energy drink products, vending and fountain services, equipment, marketing support, and campus distribution.

Thompson Rivers University


General
Open (open)
RFP 26-021
Oct 09, 2026 09:00 PM
Sep 11, 2026 12:30 AM
5 years base + 2 × 3 years options
Request for Proposal (RFP)
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Original Solicitation Links
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Submission Instructions
Description

Thompson Rivers University is seeking proposals for one provider per scope for beverage pouring rights at its main campus. Scope 1 covers non-alcoholic beverage products excluding energy drinks, including fountain beverages, dispensing equipment, beverage vending machines, bottled and hydration beverages, and related vending services. Scope 2 covers energy drink products, including caffeinated beverages and products containing ingredients such as taurine or ginseng, for sale through in-scope campus retail outlets; vending-machine sales may also be proposed. The selected provider must supply, install, and maintain required vending equipment at no cost to the University, support product distribution and replenishment, provide marketing and promotional support, offer healthy and sustainable product options, maintain local British Columbia sourcing objectives, and provide at least one four-month summer co-operative education placement annually. Proposals may address either or both scopes, which will be evaluated and awarded separately. Required proposal materials include the completed Submission Form, Response Form, Financial Proposal Form, Statement of Disclosure, and Supplier Sustainability Questionnaire, with supporting responses covering experience, operations, product mix and pricing, transition and implementation, value-added services, and references.

Classification Codes
NAICS312111Soft Drink Manufacturing
PSC8960Beverages, Nonalcoholic
Smart Codes
beverage vending servicesbottled beverage productsenergy drink products
Specifications
Supply & Service
No
Timeline
Sep 11, 2026 12:30 AM-Open Date
Sep 18, 2026 04:30 PM-Proponent Orientation Meeting (optional)
Optional virtual meeting hosted on Microsoft Teams; submit attendance confirmation to purchasing@tru.ca by 2:00 PM Pacific Time on September 17, 2026, to receive the meeting link.
Sep 25, 2026 09:00 PM-Questions Due Date
Oct 09, 2026 09:00 PM-Submission Deadline
Requirements
Required
  • Commercial or Comprehensive General Liability — $5,000,000.00
  • Errors & Omissions Liability — $2,000,000.00
  • Cyber Liability — $2,000,000.00
  • Workers' Compensation
  • Automobile Liability — $2,000,000.00
  • Property Insurance
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
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