Property Management Software System

The U.S. Virgin Islands Department of Property and Procurement is seeking an off-the-shelf property management software system with implementation, data migration, training, maintenance, and technical support for its real estate portfolio across the St. Thomas, St. John, and St. Croix districts.

United States Virgin Islands > Department of Property and Procurement > Property Division


General
Open (open)
BD-26-600-6001-2402
Sep 21, 2026 07:00 PM
Sep 16, 2026 11:28 AM
1 year
Request for Quote/Qualifications (RFQ)
State
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Original Solicitation Links
Contact
sharin.jennings@dpp.vi.gov
+13407743320
Saint Thomas, US Virgin Islands
Description

The Department of Property and Procurement, Property Division, is seeking a cloud-based or hosted, off-the-shelf property management software system for its real estate portfolio. Required capabilities include property, unit, tenant/resident, lease, rent, receivables, accounting, financial reporting, maintenance and work-order, vendor and contract, document management, reporting and analytics, user access, security, audit trails, and tenant/resident communications and portals. The system should support integrations with banking, electronic payment, accounting, document management, email, utility billing, and government reporting systems. The selected contractor must configure and implement the system, migrate existing property, tenant/resident, lease, and financial data, conduct testing, configure roles and workflows, provide implementation documentation, and deliver administrator and end-user training. Ongoing software maintenance, updates, technical support, troubleshooting, backups, disaster recovery, cybersecurity protections, and availability commitments are also required. Vendors must explain how each requirement is met and identify standard features, configurable features, modules or integrations, unavailable functionality, and all implementation, licensing, subscription, transaction, training, integration, maintenance, and other costs. The anticipated contract term is one year with options for additional renewal periods.

Classification Codes
NAICS541513Computer Facilities Management Services
PSC7030ADP Software
Smart Codes
property management softwaretenant management softwareproperty accounting software
Specifications
Supply & Service
No
Timeline
Sep 16, 2026-Posted Date
Sep 21, 2026 07:00 PM-Bid Opening / Submission Deadline
Requirements
Required
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