Division-Wide Flex and Office Furniture

Edmonton Public Schools is seeking up to four authorized commercial-furniture suppliers to provide, deliver, assemble, install, and support flex-space and office furniture for division-wide school projects on an as-requested basis.

Edmonton Public School Board


General
Open (open)
RFP-0392-2026
Nov 03, 2026 09:00 PM
Sep 21, 2026 07:00 PM
$30,000.00
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
pcs@epsb.ca
Submission Instructions
Description

Edmonton Public Schools is seeking up to four qualified and experienced authorized resellers to supply, deliver, assemble, install, and support durable commercial-grade flex-space and office furniture for K–12 environments on an as-and-when-requested basis. The scope includes soft seating, library shelving, conference and bistro tables, stackable and office seating, reception and administrative workstations, sit-to-stand desks, storage, credenzas, and related furniture. Suppliers must provide catalog products and pricing, equivalent substitutions when approved, manufacturer information, warranties, lead times, installation, spatial-planning expertise, and associated services. Minimum order quantities do not apply, and the Division does not guarantee any purchase volume. Proposals must address two demonstration projects: a Learning Commons redesign at Donald R. Getty School and a General Office redesign at M.E. Lazerte High School. Each project proposal must include methodology, design and execution plans, renderings, detailed ordering and installation schedules, a breakdown of proposed goods and pricing, and compliance with the stated functional requirements. The initial Learning Commons evaluation budget is approximately $30,000, with phased implementation potentially extending across three budget years. Suppliers must also submit a company profile, product catalog, pricing bid table, supporting documents, and two relevant long-term client references with contact details.

Classification Codes
NAICS337127Institutional Furniture Manufacturing
PSC7110Office Furniture
Smart Codes
office furnitureschool furniturefurniture installation
Specifications
Supply & Service
No
Timeline
Sep 21, 2026 07:00 PM-Open Date
Oct 21, 2026 06:00 PM-Questions Due Date
Oct 23, 2026 06:00 PM-Deadline for Issuing Addenda
Nov 03, 2026 09:00 PM-Submission Deadline
Nov 23, 2026-Anticipated Ranking of Proponents
Dec 25, 2026-Anticipated Execution of Agreement
Requirements
Required
  • Commercial General Liability
  • Errors and Omissions Liability — $2,000,000.00
  • Automobile Liability
  • Network Security and Cyber Liability
  • Contractors Pollution Liability — $1,000,000.00
  • Drone Aviation Liability — $2,000,000.00
  • Special Risk/Abuse Insurance — $500,000.00
Scored
  • Minimum 2 references
  • Client point of contact required for each reference
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