2027 Run Bentonville Finisher Medals and Lanyards

The City of Bentonville, Arkansas, is seeking sealed bids for approximately 16,415 finisher medals and 900 age-group medals with lanyards, including artwork proofing, production, and delivery for its 2027 race series.

City of Bentonville


General
Open
IFB-26-47
Sep 17, 2026 12:00 PM
Aug 23, 2026 01:00 PM
Small Business
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Original Notices
Northwest Arkansas Democrat-Gazette — Fayetteville, ArkansasAug 23, 2026

NOTICE TO BIDDERS 2027 RUN BENTONVILLE FINISHER MEDALS Invitation For Bid (IFB)-26-47 The City of Bentonville, Arkansas, is accepting formal, sealed bids from qualified vendors for the purchase and delivery of the 2027 Run Bentonville Finisher and Age Group Medals, with an approximate total of 16,415 (sixteen thousand four hundred fifteen) finisher medals with lanyards and 900 (nine hundred) age group medals with lanyards, ordered at various times throughout the year. Bentonville Parks and Recreation delivers premier running experiences through the Run Bentonville Race Series and the Bentonville Half Marathon, welcoming approximately 16,000 participants annually. The City seeks a Vendor capable of providing high quality, comprehensive products, a reliable production and delivery timeline, competitive pricing, and full artwork proofing and design services for the medal(s) and lanyard(s) design(s). Final award will be based on the lowest, most responsive, and responsible bid that mee

Contact
purchasing@bentonville.ar.gov
+14792713115
1000 SW 14th Street, Bentonville, AR, USA
Submission Instructions
Mail
City of Bentonville Administrative Services Building, Purchasing and Compliance Department, 1000 SW 14th Street, Bentonville, AR 72712
Description

The City of Bentonville is soliciting formal, sealed bids for the purchase and delivery of approximately 16,415 finisher medals with lanyards and 900 age-group medals with lanyards for the 2027 Run Bentonville Race Series. Orders will be placed at various times throughout the year for the City's running events. The awarded vendor must provide comprehensive medal and lanyard products, reliable production and delivery, competitive pricing, and full artwork proofing and design services. Award will be based on the lowest responsive and responsible bid that meets the City's specifications, requirements, standards, and needs.

Classification Codes
NAICS339993Fastener, Button, Needle, and Pin Manufacturing
PSC8455Badges and Insignia
Smart Codes
finisher medalscustom lanyardsmedal artwork design
Specifications
Supply & Service
Timeline
Aug 23, 2026-Posted Date
Sep 8, 2026-Optional Pre-Bid Meeting (optional)
City of Bentonville Administrative Services Building, second floor, Room A239.
Sep 11, 2026-Questions Due Date
Sep 17, 2026-Bid Opening and Submission Deadline (optional)
Public bid opening at 1:00 PM Central Time; bids must be received before the opening.
Oct 16, 2026-Estimated Award Date
Jan 27, 2027-Cupid's Kilometers Delivery Deadline
Feb 24, 2027-Irish 5K/10K Delivery Deadline
Mar 3, 2027-Run Bentonville Half Marathon Delivery Deadline
May 19, 2027-Glow Run Delivery Deadline
Aug 25, 2027-Worst Race Ever Delivery Deadline
Oct 13, 2027-Goblin Run Delivery Deadline
Nov 17, 2027-Freedom Frosty Delivery Deadline
Requirements
Required
Scored
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