Scanning Electron Microscope Maintenance and Repair

Westchester County is seeking sealed bids from factory-authorized providers for a two-year preventive-maintenance and emergency-repair service contract for a JEOL JSM-IT500LV scanning electron microscope system.

Westchester County > Bureau of Purchase and Supplies


General
Open
RFB-WC-26315
Oct 27, 2026 06:00 PM
Oct 14, 2026 06:47 PM
2 years base + 3 × 1 year options
Invitation for/to Bid (IFB/ITB)
Local
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Original Solicitation Links
Contact
ladia.montalvo@westchestergov.com
+19142311174
148 Martine Avenue, White Plains, NY, USA
Submission Instructions
Mail
County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, N.Y. 10601
Request for Bid
Description

Westchester County is seeking a qualified, factory-authorized service provider for a two-year essential service contract covering a County-owned JEOL JSM-IT500LV scanning electron microscope and associated interface, detector, and stage-navigation components at the Department of Laboratories and Research. The contractor must provide labor, travel, parts, preventive maintenance, emergency diagnostic repairs, and unlimited telephone diagnostic support. Required performance includes engineer arrival within five working days of a service request, up to 12 days of field labor and/or travel during the contract term, specified column, gun, aperture, pump, and lens/high-tension maintenance, and a six-day annual labor sublimit for the stage-navigation system. Third-party accessories and water chillers are excluded. Bidders must provide fixed, flat-rate pricing for the two-year term, billed annually in advance in two equal payments. The initial coverage period is December 18, 2026, through December 17, 2028, with up to three additional annual extensions by mutual written consent. Respondents must employ factory-trained engineers with documented experience servicing JEOL electron-optical systems and provide the required insurance coverage, including general liability, umbrella/excess, automobile liability, and workers' compensation or applicable statutory documentation.

Classification Codes
NAICS811210Electronic and Precision Equipment Repair and Maintenance
PSCJ066Maintenance, Repair and Rebuilding of Equipment: Instruments and Laboratory Equipment
Smart Codes
electron microscope servicingelectron microscope maintenancelaboratory equipment repair
Specifications
Service Only
Timeline
Oct 14, 2026 06:47 PM-Publication Date
Oct 27, 2026 06:00 PM-Bid Due Date and Public Opening
Dec 18, 2026-Contract Coverage Begins
Requirements
Required
  • Workers' Compensation
  • Employer's Liability
  • Commercial General Liability — $1,000,000.00
  • Commercial Umbrella/Excess Liability — $2,000,000.00
  • Automobile Liability — $1,000,000.00
Required
No
Documents
TitleDate Posted
ELECTRON MICROSCOPE SERVICE.pdfOct 14, 2026 06:14 PM
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