Automotive Oils, Lubricants, and Fluids

The Ontario Education Collaborative Marketplace is seeking suppliers for a national master agreement covering automotive oils, lubricants, fluids, greases, coolants, antifreeze, diesel exhaust fluid, and related products for customers across Canada.

Ontario Education Collaborative Marketplace


General
Open (open)
2026-505
Oct 20, 2026 06:00 PM
Sep 16, 2026 06:00 PM
8 years
Request for Proposal (RFP)
State
Ask AI about this solicitation
Submission Instructions
Online
Appendix A - Form of Offer, Appendix C - Compliance with Form of Master Agreement, Appendix D - Technical Response, Appendix E - Commercial Response in Microsoft Excel format only, Appendix I - OEM Authorized Reseller Letter, if applicable
Description

This RFP seeks qualified suppliers for a national, non-exclusive master agreement covering automotive oils, lubricants, fluids, greases, coolants, antifreeze, diesel exhaust fluid, specialty lubricants, OEM-specific lubricants, and other related products. Product groups include conventional, synthetic blend, full synthetic, high-mileage, and heavy-duty diesel engine oils; lubricating oils; transmission fluids; gear oils; hydraulic fluids; greases; coolants; and antifreeze. Products must meet applicable manufacturer, OEM, industry, and regulatory specifications, including applicable API and ILSAC standards, remain within manufacturer shelf-life limits, and be traceable by batch or lot number. Suppliers must provide products in various quantities and packaging formats, deliver across Canada, support warranty claims, provide customer and account support, and accommodate ordering, delivery, reporting, and invoicing requirements. The procurement may result in one or more master agreements, potentially one per OEM, with no guaranteed volume or exclusivity. Proponents may be OEMs, Canadian OEM affiliates or authorized resellers; non-OEM proponents must submit an OEM authorization letter for each applicable OEM.

Classification Codes
NAICS336320Motor Vehicle Electrical and Electronic Equipment Manufacturing
PSC9150Oils and Greases: Cutting, Lubricating, and Hydraulic
Smart Codes
automotive oilsautomotive lubricantsautomotive fluids
Specifications
Supply Only
No
Timeline
Sep 16, 2026-Issue Date
Sep 21, 2026 04:00 PM-Proponent Information Session (optional)
Teleconference and webinar information will be sent through Euna Procurement to proponents who viewed the RFP documents.
Sep 25, 2026 09:00 PM-Deadline to Submit Questions
Oct 2, 2026-Deadline for Issuing Answers
Oct 07, 2026 09:00 PM-Deadline to Submit Questions Related to Addenda and Q&A Documents
Oct 13, 2026-Deadline for Issuing Final Documents
Oct 20, 2026 06:00 PM-Proposal Closing Date
Dec 1, 2026-Anticipated Master Agreement Start Date
Requirements
Required
  • Commercial general liability — $5,000,000.00
  • Errors and omissions liability — $2,000,000.00
Scored
Yes
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